Artist Liaison Internship
Description
Music@Menlo is currently seeking a mature, reliable Artist Liaison Intern for its 2026 summer festival. The Artist Liaison Intern will work closely with festival staff to coordinate logistics for performing artists and lecturers and Chamber Music Institute students, including travel, housing, local transportation, and scheduling. The Artist Liaison Intern’s main role will be to serve as the primary point of contact for artists during working hours and ensure their overall comfort. Starting and ending dates for onsite activities are July 6 through August 10, 2026. The Artist Liaison reports to the General Manager and Artistic Administration Manager
Responsibilities (including but not limited to the following):
Travel & Housing
- Assist artists with travel arrangements, rental car reservations, and travel changes as applicable
- Compile and track all travel and housing related information and input into master schedule with complete accuracy
- Communicate all necessary travel and housing details (including home host information, driving directions, maps, schedules, airport pick-up procedures, etc.) to artists
Events
- Provide artists with information to all social events; coordinate artists’ transportation logistics to and from post-concert parties and dinners as necessary
- Assist Development team with compiling artist RSVPs to all social events
- Assist in maintaining artist greenroom hospitality
Administrative
- Assist with creating, distributing and updating individual artists’ schedules
- Create welcome packets for artists and distribute artist welcome gifts
- Update travel/housing spreadsheets to maintain accurate records
- Manage artist’s complimentary ticket requests
- Acquire, copy, distribute and collect music as needed
- Collect and properly submit travel reimbursement forms and receipts
- Work with PR team and Artistic Administrator to facilitate artist interviews as needed
Other duties may be assigned to ensure the overall comfort of festival artists.
Qualifications
Required
- Must be able to manage a large workload over a short period of time
- Strong writing, analytical, organizational and interpersonal skills
- Impeccable attention to detail
- Positive energy and willingness to pitch in and be a team player wherever needed; flexibility with working with different personalities and work styles
- Willingness, availability, energy and stamina to work long days and evenings
- Ability to multi-task efficiently and have a high regard for professionalism and discretion in presentation and communication
- Ability to remain calm and pleasant in a fast-paced environment, as well as make good decisions quickly
Desired
- Prior experience working in artist services or for a performing arts organization or large scale event or festival
- Knowledge of classical music and ability to read music is preferred, but not required
- Knowledge of the Atherton/Menlo Park/Palo Alto area, including all area airports is helpful
Dates, Compensation, Work Hours, Misc. Info
Internship dates are July 6 through August 10, 2026. This is a full-time, seasonal, non-exempt position. Hourly compensation is at the rate of $17.00 per hour. Work schedule will vary to include various forty-hour work week shifts, which may begin mid-week and may include Saturday and Sunday hours plus paid overtime. All interns are required to complete a successful background check. Minors will be required to secure a State of California minor work permit before commencement of and as a requirement for employment.
Our full-time interns are eligible to participate in our generous benefits package for the duration of their assignment, starting in the month following date-of hire, including comprehensive group insurance plans, retirement plan with exceptional employer contributions, and lunch on site during the festival.
Interns will be responsible for securing their own housing and transportation arrangements. Housing may be available at Menlo College, a short five-minute walk from the Music@Menlo office. Interns will coordinate directly with Menlo College if choosing to reside there.
In addition, interns may access the following benefits:
- On-the-job training and hands-on experience working with the organization’s staff in a professional, supportive environment
- A broad perspective on the many components that form an internationally renowned classical music festival
- Free tickets to select performances, subject to availability and schedule demands
- Career development assistance
- College credit, work study, independent study, and/or cooperative learning programs may be available through your college or university. Participants may arrange for academic credit through their school, if desired.
To be considered for this position please submit your cover letter, resume and 2 letters of recommendation to [email protected]
Preferred deadline: January 15, 2026, or until positions are filled. Interviews to be scheduled as applications come in.
About Music@Menlo
Music@Menlo, an internationally acclaimed chamber music festival and institute under the artistic direction of cellist David Finckel and pianist Wu Han, was founded in 2003. Based in Atherton, California (30 miles south of San Francisco), Music@Menlo is an important part of the Bay Area’s dynamic cultural fabric. Music@Menlo is noted for its world-class chamber music performances, extensive audience engagement programs, intensive training for preprofessional musicians through its Chamber Music Institute, and efforts to enrich and expand the global chamber music community.
About the Arts Management Internship Program
Music@Menlo’s internship program is ideally suited for motivated individuals who are eager to learn about the field of arts management and related work areas in a professional setting. An internship with Music@Menlo offers invaluable training and mentorship toward a professional career in arts management or nonprofit administration. Through on-the-job training and hands-on experience, interns gain practical experience and develop professional skills to take them into the next stage of their career development.