MULTIVAC USA Careers

Description

Process timely and accurate associate expense reports, expense reimbursements, and other travel related tasks for MULTIVAC U.S.

Time Utilization: Normal business hours are 8:00am to 5:00 pm.  Schedule needs to be flexible to accommodate internal and external customer’s schedules. 

Essential Duties and Responsibilities include the following.  Other duties may be assigned:

• Process between 150-200 weekly associate expense reports using SAP Concur software.  Verify accuracy of expense type coding, conformance to policy, receipts provided, proper approvals are in place and ensure associates’ expenses are submitted in a timely manner within the time frame stated in the travel policy.  Consistently process weekly expense reports in a timely manner to meet ACH payment deadline, ensuring associates are reimbursed every Friday.  Communicate with associates and managers regarding expense report related questions.  

• Serve as the Concur Administrator including being the liaison between associates and Concur.  Respond to associate questions and resolve issues concerning Concur and its use.  Maintain up-to-date knowledge of Concur functionality.  Serve as point person in the implementation and roll out of new features.

• Serve as Corporate Credit Card Administrator which includes setting up new associate accounts, distributing corporate credit cards, and responding to corporate credit card related inquiries. 

• Conduct Concur expense reporting training for associates, educating on policies, procedures, and system functionality.

• Collaborate with HR on defining and updating Multivac’s Travel Policy. 

• Assist with developing and maintaining SOPs & provide back-up for other staff members when needed.

Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:
High school diploma or general education degree (GED) and five years of accounting experience; or equivalent combination of education and experience.  SAP Concur Expense experience and 10 key by touch required. 

Computer Skills:
To perform this job successfully, an individual should be proficient in MS Office, particularly Word & Excel.  Accounting software and ERP system experience required.  SAP Concur Expense experience required.