Job Descriptions:

• Promote standardization and eliminate duplication of work in AP processing.
• Supervise AP team and provide guidance to solve open items and problematic invoices.
• Manage AP team competencies including coach, develop and train team members.
• Monitor KPI for invoice processing and define action plan to achieve KPI.

• Periodically review vendor and bank master data to ensure records are accurate and up-to-date.
• Discuss payment terms for new and existing vendors with local business unit Controllers. Ensure approval obtained for any deviation from standard payment terms.
• Work with VMD Team on review active and inactive vendors.

• Ensure accuracy and timely processing of vendor invoice for PO and non-PO items. Review and standardize account coding of expenses.
• Ensure all non-PO invoices are authorized before payment according to DOA
• Coordinate with local business unit Controllers to reduce the occurrence of non-PO invoices.

• Attain detailed understanding of payment methods and country-specific requirements in integrated (host-to-host) or non-integrated payment portals.
• Ensure payment cycle runs are in compliance with MCC and local regulatory requirements.
• Streamline payment run cycles and coordinate payment requests by local business units.
• Coordinate with local business unit Controllers to reduce number of ad-hoc payment requests and other payment matters.
• Propose authorization controls for payment run approvals in payment portal.

• Work closely with Company Corporate Accounting on month-end intercompany balance reconciliation and transactions.
• Work with local business units to ensure compliance with Company policy on intercompany invoice recognition and payment. 

• Ensure MEC reports are maintained up-to-date and identify action plans for any long outstanding items.
• Ensure timeliness on month end closing and update Manager if unusual operation issue happen
• Reconcile Account Payable Subledgers to GL.
• Reconcile bank accounts to GL.
• Support local business unit Controller with GRIR, AP ageing and open PO analysis.
• Support the audit process by managing expectations and providing schedules on a timely basis. 

• Contribute to the development and implementation of positive change in the AP function in the Company.
• Leverage on use of technology and implement cost-neutral process enhancements. 

• Ensure full adherence to Company’s accounting policies, processes, procedures, authorization levels, and SOX controls.
• Ensure full adherence to document retention as per the requirement by regulatory authorities in the specific country of operations/ business units.
• Develop and implement internal controls to safeguard Company’s assets and ensure compliance with financial regulations.
• Monitor and evaluate the effectiveness of existing internal controls.
• Stay updated on accounting standards, regulations, and compliance requirements to ensure the Company's financial practices align with industry standards and legal obligations.

• Promote a strong service ethos to support delivery to agreed Service Level Agreements.
• Act as the focal point to ensure effective communication and resolution of operational related issues and decisions.
• Build long-term relationships with Company’s internal stakeholders and leadership team.
• Work closely with other operation functions to ensure seamless coordination of financial activities.
• Perform any other duties as assigned by the Team Manager.

Job Requirements:

• Bachelor's Degree in Accounting/Finance or equivalent with professional qualifications (ACCA/CPA/MIA).
• Fluent in both spoken and written English.
• Independent, strong interpersonal and communication skills.
• Able to multi-task, pay attention to details, good at stress management.
• Candidate who has shared services center (SSC) experience is an added advantage.
• Ability to work EMEA shift, especially month-end.