Business Coordinator (Part-Time)
Description
Job Title: Business Coordinator
Department/Program: PMP Program
Reports to: Director of Business Operations
Work location: ABC Office & Remote
Job Type: Part - Time
FLSA status: Non-Exempt/Hourly
Shift details: Monday through Friday typical office hours, with some irregular hours outside of normal business hours
Salary:$24.68/hr. - $27.26/hr.
Morrison Child and Family Services : We are a Joint Commission and Sanctuary accredited non-profit organization that provides a comprehensive array of services to children, adolescents, and their families. As an agency, Morrison, its team members, and clients commit to the following values of trauma-informed care:
- Nonviolence - being safe and doing the right thing
- Emotional Intelligence - managing our feelings so we don’t hurt ourselves or others
- Social Learning - respecting and sharing ideas of our teams
- Democracy - shared decision making whenever possible
- Open Communication - saying what we mean and not being mean when we say it
- Social Responsibility - everyone makes a contribution to the organizational culture
- Growth and Change - creating hope for our clients and ourselves
Job Summary:
The Business Coordinator is responsible for ensuring successful administrative operations of the Parent Mentor Program. Key responsibilities include administrative daily operations supporting Director of Business Operations and Program Director. Coordination with internal Morrison Departments is essential.
Duties and Responsibilities:
- Manage daily business and administrative operations of the program
- Coordinate with the Morrison Parent Mentor Program, Payroll, IT, and Development departments as needed
- Support Program Supervisors with office orders as approved by direct supervisor
- Respond to questions from community members, supervisors, and staff regarding administrative matters and direct individuals to the appropriate person for program-related inquiries
- Maintain KEEP processes including, but not limited to, Parent Daily Report calls, group recruitment, required meetings, group mailings, and system data entry and upkeep
- KEEP is a collaboration with OSLC providing online parenting sessions facilitated by PMP
- Maintain the program's purchase order, petty cash, and expense report procedures and ensure compliance with Morrison administrative policies and procedures
- Organize meetings and committees and ensure team meeting minutes are completed as assigned
- Track and monitor program data, including regular data entry into the program database to support grant reporting requirements
- Maintain the program's monthly contract invoicing processes and ensure timely submissions
- Support Program Director and supervisors with travel accommodations and per diems
- Participate in assigned staff meetings, other meetings, and committees within the program
- Collaborate regularly with the Division Director, Program Directors, Director of Business Operations, Program Supervisors, and Administrative Coordinators
- Assist with special projects as identified by the program
- Demonstrate a commitment to learning and implementing the Sanctuary Model and other organizational policies and practices.
- Participate in staff development, in-services, and training related to workplace effectiveness; model professional behaviors and implement improvements to business practices with awareness of their impact in a trauma-informed behavioral healthcare organization.
- Other duties as assigned to ensure the successful operation of the program/department.
Competencies:(Competencies are the abilities and qualities a person needs to be successful in this job)
- Business principles and practices
- Communicate clearly and effectively, orally and in writing in English
- Maintain effective working relationships with agency employees at all levels and the general public
- Define and resolve moderately complex problems.
- Able to hold each other and yourself accountable to all individuals within Morrison, our clients and our community stakeholders.
Required Position Qualifications:
- High school diploma or equivalent is required
- Intermediate skills in using Word processing, Excel spreadsheets, databases, and email applications.
- Three years administrative office experience
- Familiarity with Electronic Health Records
- Certifications required for the position.
- Hold a valid drivers’ license and if driving a personal vehicle, must maintain minimum auto insurance policy
Preferred Position Qualifications: (Additional skills, experience, or education that are not required but would make a candidate especially well-suited for the job).
- Two years office management/leadership/supervisory experience
- Two years’ experience working with children and families
- Business writing skills
- Knowledge of Relias training platform
- Knowledge of Credible electronic health records
- Bilingual language skills
Other Requirements:
- Able to work shift hours and days, as assigned. Position may require work outside of usual work hours on occasion.
- Able to pass a comprehensive criminal history background investigation
- Meet agency driving requirements
- Travel between program locations
- All other applicable trainings as required with necessary updates and reoccurrences
Working Conditions:
Environment: Work is done in clinical offices, community settings, including Morrison Residential, administration buildings, public locations, and social service sites. Breaks and meals are subject to interruption. Universal Precautions and remaining alert to the environment are critical to address the potential for violent behavior, exposure to disease, biohazards, noise, and contaminants.
Mental demands: Work assigned is diverse and may involve addressing new and unique circumstances. The work might be unpredictable and disrupts planned tasks, requiring flexible time management.
Physical demands: Ability to remain calm and emotionally available serving youth, adults and or families who have experienced trauma. Proficient with office equipment and physical movement. Ability to perform physical interventions if needed in accordance with program and training. Physical dexterity for reaching, stooping, and repetitive wrist and hand motions.
All Morrison programs and services are accredited by The Joint Commission, a nationally recognized standard-setting and accreditation body for health care. Morrison is also certified as a trauma-informed organization by the Sanctuary Institute. Certification recognizes our dedication to providing a trauma-informed culture and environment for children, families and staff through implementing Sanctuary values, commitments, and tools.
We are an Affirmative Action Plan Employer. Our policy is to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information, or any other protected characteristic. In compliance with our Affirmative Action Plan, Morrison uses E-Verify to determine employment eligibility after an offer is accepted.
Applications will be reviewed as received. Morrison reserves the right to make a hiring decision at any point during the posting period.
Morrison employees are offered a variety of benefits including Medical, Vision, Dental, Flexible Spending Accounts, Employer-Paid Life, Accidental Death and Dismemberment and Long-Term Disability, and an Employee Assistance Program (EAP).