Morrison Child and Family Services Careers

Job Title:  Administrative Coordinator 

Department/Program: ORR

Reports to: Assistant Program Director

Work location: Federal Way  

FLSA status: (non-exempt/hourly)

Salary: $19.56/hr. - $20.82/hr. (Non-bilingual), $21.32/hr. - $22.69 (Bilingual-Spanish)

 

 

Morrison Child & Family Services provides services for over 7,000 youth and families annually throughout Oregon & Beyond - with most services provided in the Portland metropolitan area. As an agency, we commit to the following values of trauma-informed care:

 

Administrative Coordinator performs office management and administrative duties for the programs, by coordinating services, tracking/monitoring reports specific to the funder and program outcomes and ensuring youth case records are in compliance.  In addition, this position performs the administrative portion related to facility requests, by tracking and coordinating with outside vendors or Morrison’s facilities department.

 

• Initiate and maintain a variety of files and records including youth case files and reports; maintain the department archive system.

• Collaborate with other agency and department staff on improving overall operations. Participate in Morrison program meetings as assigned.

• Oversee the establishment and maintenance of confidential youth files according to HIPAA rules, agency, and contract requirements.

• Oversee orientation of the administrative functions for all new staff and interns in the department.

• Provide basic computer and other technical support for department including coordinating with agency and community partners.

• Monitors contract compliance and ensures various reports for program contracts.

• Monitor expenditures including reviewing purchase requisitions and signing purchase orders.

• Acts as liaison to facilities to problem solve building issues, security, and janitorial issues.

• Monitor health and safety issues for program, and other health and safety issues. 

• Performs general clerical duties, such as filing, faxing, computer data entry, and recordkeeping as needed.

• Performs receptionist duties for program, including answering phones, greeting visitors and monitoring client traffic, as needed.

• Completes, timely and accurate timesheets and other personnel/administrative records as required.

• Participate in the practice and continuing implementation of the Sanctuary Model. (All positions)

• Other duties as assigned to ensure successful operation of program/department (All positions)

 

• Communicate clearly and effectively, orally and in writing in English 

• Applicable federal and state laws 

• Administer policies, procedures and programs 

• Interpret information, utilize critical thinking and explain concepts to others 

• Maintain effective working relationships with agency employees at all levels and the general public 

• Define and resolve moderately complex problems 

• Able to hold each other and yourself accountable to the diversity and uniqueness of all individuals within Morrison, our clients and our community stakeholders (All positions).

 

Required Position Qualifications: 

• One-year employment experience which demonstrates office management experience. 

• Intermediate computer skills using word processing, databases, spreadsheets and email

• Attained age 21 years or older before first day of employment in position

• Demonstrate a commitment to developing a thorough knowledge and application of the Sanctuary model and other organizational policies & practices.  

• Participate in staff development, in-services, and training related to equity and inclusion in the workplace; model appropriate behaviors; develop, recommend, and implement improvements to business practices with awareness and understanding of the impact in a trauma-informed and culturally diverse organization.  

 

Preferred Position Qualifications: 

• ORR experience 

• Bi-lingual in Spanish and English, written, read and verbal 

• Knowledge of Federal, State and agency regulations. 

• Knowledge of adolescent developmental issues, trauma, abuse and neglect, substance abuse and dependence, delinquency, peer influence, and related group and individual interventions.

 

• Able to work shift hours and days, as assigned. Position may require work outside of usual work hours on occasion.

• Able to pass a comprehensive criminal history background investigation 

• Position may require working at multiple ORR Program sites 

• TB test

• Current CPR and Standard First Aid required

• 40 hours of required training per year (Provided by Morrison)

 

• Visual acuity allowing for analysis of written data. 

• Ability to provide visual and auditory supervision of youth outdoors and indoors during activity.

• Manual dexterity allowing for operation of routine office equipment (computers, telephone, fax, copy machine, typewriter, calculator, etc.) 

• Physical dexterity allowing for reaching, stooping, and repetitive motion of wrist, hand or fingers. 

• Ability to remain calm and emotionally available in an environment serving youth who have experienced trauma.

 

 

We are an Affirmative Action Plan Employer. Our policy is to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information, or any other protected characteristic. In compliance with our Affirmative Action Plan, Morrison uses E-Verify to determine employment eligibility after an offer is accepted.

 

Applications will be reviewed as received.  Morrison reserves the right to make a hiring decision at any point during the posting period. 

 

Morrison employees are offered a variety of benefits including Medical, Vision, Dental, Flexible Spending Accounts, Employer-Paid Life, Accidental Death and Dismemberment and Long-Term Disability, and an Employee Assistance Program (EAP).