Accounts Payable Coordinator
Description
Review and verify invoices for accuracy and proper authorization, with a focus on media buys, production costs, and other advertising-related expenses.
Enter invoices into the accounting system and ensure correct coding to general ledger accounts.
Match invoices with purchase orders and contracts.
Prepare and process electronic transfers, ACH payments, and check runs.
Ensure timely payment of vendor invoices, including freelance talent, production vendors, and media partners.
Maintain the accounts payable aging report and prioritize payments accordingly
- Communicate with vendors to resolve invoice discrepancies and payment issues, particularly those in the media and advertising space.
Respond to vendor inquiries in a timely and professional manner.
- Maintain positive relationships with vendors and internal stakeholders, including the creative, production, and media planning teams
Maintain accurate and organized accounts payable files and records, with a focus on project-specific expenses.
Assist with month-end and year-end closing processes, including account reconciliations.
Prepare and distribute accounts payable reports as needed, with insights on project budget tracking.
Ensure compliance with company policies, procedures, and relevant regulations.
Identify opportunities for process improvements and assist in implementing best practices.
Assist in developing and updating accounts payable policies and procedures.
Minimum of 2 years of experience in accounts payable or a related financial role, preferably in the advertising or media industry.
Experience with accounting software and ERP systems (e.g., Acumatica, SAP, Oracle).
- AA degree in Accounting, Finance, or related field a plus
Strong attention to detail and accuracy.
Excellent organizational and time management skills
Proficient in Excel
Strong communication and interpersonal skills
Ability to work independently and as part of a team
Problem-solving skills and ability to handle multiple tasks in a fast-paced environment
Familiarity with advertising and entertainment industry terms and processes is a plus