Senior Sourcing Specialist
Description
| JOB TITLE: | Senior Sourcing Specialist (TCU) |
| SALARY RANGE: | $69,240 - $98,913 |
| DEPT/DIV: | Procurement |
| SUPERVISOR: | Sourcing Manager |
| LOCATION: | 333 W 34th Street |
| HOURS OF WORK: | 8:00 am - 4:30 pm |
***This position is represented by the Transportation Communication Union (TCU)***
SUMMARY:
The Sourcing Specialist role executes sourcing strategies in line with overall business objectives and supports category management methodologies by using demand management to assess and prioritize internal customer requisitions, typically of a mid to high-level complexity, primarily leveraging RFP go-to market strategies for an assigned portfolio of categories. The incumbent is responsible for contract creation, administration, and supplier management through contract lifecycle, working collaboratively with Project Managers, Legal, and other functions as necessary to drive business value, cost savings, and efficiencies.
The Sourcing Specialist role executes sourcing strategies in line with overall business objectives and supports category management methodologies by using demand management to assess and prioritize internal customer requisitions, typically of a mid to high-level complexity, primarily leveraging RFP go-to market strategies for an assigned portfolio of categories. The incumbent is responsible for contract creation, administration, and supplier management through contract lifecycle, working collaboratively with Project Managers, Legal, and other functions as necessary to drive business value, cost savings, and efficiencies.
RESPONSIBILITIES:
- Reviews and processes requisitions of mid to high-level complexity, dollar amount, criticality and priority independently, using RFx go-to-market strategies.
- Proactively seeks opportunities to consolidate business requirements to leverage spend and create opportunities to create value and cost savings.
- Utilizes demand management to control and track business unit requirements and internal purchasing operations and eliminate waste.
- Produces high quality “Memo to File”, summary documentation, or system reference information for each requisition, ensuring detailed spend information is available for future reference.
- Determines how each procurement can contribute to diversity goals.
- Drafts and distributes RFP documentation in accordance with applicable policies and procedures, driving RFP process to completion.
- Prepares Board approval paperwork for requisitions that exceed defined dollar amount thresholds.
- Initiates advertising for requisitions that exceed defined dollar amount thresholds as required and identifies potential suppliers.
- Evaluates RFP responses, ensuring they are compliant with MTA policies, including pricing analysis.
- Manages award process, collaborating with Legal on contract execution and coordinating distribution/collection of required government forms to awarded supplier.
- Secures relevant market intelligence leveraging program analysts as required to gain further insight on market trends.
- Manages the full contract life cycle, including negotiation, execution, change management, issue resolution, renewal, and close out.
- Monitors contracts on a routine and as-needed basis to confirm goods and services were delivered and priced as planned, ensures continued compliance to MTA standards, policies, and procedures.
- Identifies and resolves past-due POs, match exceptions, pricing and freight charge discrepancies.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Supply chain management, RFP market strategies, contract writing, negotiations, contract administration.
- Knowledge of procure-to-pay process and procurement-related policies, procedures, processes and risks, and ability to apply understanding to daily work.
- Knowledge of ERP Purchasing applications and other procurement-related software.
- Good interpersonal and organization skills, strong attention to detail.
- Works in diverse, cross-functional teams with limited guidance.
- Solicits differing opinions to ensure understanding of complex issues and acts in a manner that builds and maintains trust.
- Solid judgment with ability to learn quickly and adapt to changing circumstances.
- Works independently to meet deadlines with some supervision.
- Strong analytical and problem solving skills.
- Proficiency in word processing, spreadsheet, and presentation software applications.
EDUCATION AND EXPERIENCE:
- BA/BS in Supply Chain Management, Procurement and Contract Management, or related field or equivalent combination of experience and education.
- 6+ years satisfactory full-time sourcing and contract management experience.
OTHER INFORMATION:
Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).
Equal Employment Opportunity
MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.
The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.