Metropolitan Transportation Authority Careers

This position is eligible for teleworking, which is currently one day per week. New hires are eligible to apply 30 days after their effective hire date.    

Opening:

The Metropolitan Transportation Authority is North America's largest transportation network, serving a population of 15.3 million people across a 5,000-square-mile travel area surrounding New York City, Long Island, southeastern New York State, and Connecticut. The MTA network comprises the nation’s largest bus fleet and more subway and commuter rail cars than all other U.S. transit systems combined. MTA strives to provide a safe and reliable commute, excellent customer service, and rewarding opportunities.

Position Objective:

Assist the Assistant Deputy Chief Procurement Operations (ADCPO) – LIRR in the efficient administration of the Operations Procurement subgroup of LIRR Procurement. Provide timely, complete, and continuous oversight and support of activities associated with the contracting and purchasing of specific, consolidated, multi-agency inventory and non-inventory assets/services required by LIRR Operating Departments, including the acquisitions of capitally funded assets such as rolling stock. In addition, this job focuses on global supply chain management for Maintenance of Way (MofW) and Maintenance of Equipment (MofE). Lead a team of professionals that supports the operating departments.

Responsibilities:

• Direct through subordinate staff, the formation, solicitation, negotiation, award, and ongoing administration of procurement contracts through close-out, incorporating effective and strategic procurement practices based on all applicable regulatory and Procurement requirements and guidelines. Direct and oversee the overall procurement of major equipment, systems, and supplies for the various LIRR Operating departments (Maintenance of Equipment, Maintenance of Way, Track, Structures, C&S, Power, etc.), including new purchases, overhauls, and rehabilitation programs, and ensure contracts reflect sound business practices. Oversee material status, delivery dates, and availability of material to reduce no-stock inventory in support of production schedules. Tracking and expediting services to meet the operating departments' production schedules. Assist the ADCPO with the ongoing evaluation of LIRR needs and requirements to combine MTA Agency requirements within LIRR procurements to leverage volume and achieve savings through Joint Procurement initiatives.
• Communicate and correspond independently and with the ADCPO, with external parties, including but not limited to the LIRR Committee and Board, MTA Procurement, and other tower leads, and various audit and oversight organizations, Federal Transit Administration, the MTA Inspector General’s Office, MTA Procurement, and other tower leads in all matters relevant to LIRR Procurement. Communicate and interact with the vendor/contractor community on high-level matters, including conflict/problem resolution where required. Develop and implement strategies based on policies and procedures for legal and technical sufficiency, method of solicitation, risk analysis, alternate sourcing efforts, submission requirements, bid/proposal evaluation, review, and opine on responsibility determinations, payment terms, maximization of Minority/Women/Disadvantaged Business Enterprise/Service Disabled Veteran Owned Business goals, vendor qualification, and performance reviews.
• Discuss with the planning team the demand/forecast analysis, resultant buy decisions with delivery scheduling, and expediting and inspection coordination. Through collaboration with Supply Chain Strategy, develops and implements strategies, policies, and procedures related to purchasing and contracting processes and goals.
• Work with the Procurement Board unit to prepare and submit, as required, the Procurement Staff Summary Sheets for approval and subsequent inclusion in the MTA Board package, ensuring a sufficient basis for all procurement recommendations being presented to the Board, verifying that all MTA Board reporting requirements are met.
• Select, develop, and motivate personnel within the department. Provide career

development for subordinates. Provide prompt and effective coaching and counseling. Responsible for discipline/termination of employees when necessary. Review and approve direct reports and performance appraisals. Promote safe work practices and provide safe working conditions. Create a professional environment that respects individual differences and enables all employees to develop and contribute to their full potential.

• Act as liaison, both independently and in support of the ADCPO with LIRR required Services of internal customers, and with LIRR Sr. Management for the purpose of ensuring the efficient operation and management of day-to-day procurement activity, including problem solving and troubleshooting. Act as liaison to assess departmental requests (new needs). 
• Perform other assignments as requested by the ADCPO and Sr. Management. Other duties as assigned

Qualifications:

Knowledge/Skills/Abilities:

• Must possess the ability to grasp a varied and diverse group of subjects (i.e. -
• procurement, material, accounting, and contracting) in order to oversee the
• timely and efficient administration of material and services procurements and
• contracts to support the day-to-day operation of the LIRR Rail service.
• Excellent communication and interpersonal skills.
• Excellent organizational and presentation skills.
• Demonstrated ability to work with all internal levels within a given organization,
• including the MTA Board.
• Demonstrated ability to communicate and interact well with internal as well as
• external stakeholders, which may include the Governor’s Office for New York
• State, New York City government, elected and other public officials, as well as
• any staff located at other federal or state agencies or authorities.
• Demonstrated ability to work in a high-profile, high-pressure environment
• effectively.
• Must have strong managerial skills to effectively direct a staff of professionals 
• and technical employees in implementing the short- and long-term goals and
• direction for the area of responsibility.
• Demonstrated ability to complete short- and long-term projects effectively and
• as efficiently as possible.
• Demonstrated analytical capabilities and quantitative skills.
• Demonstrated proficiency in Microsoft Office Suite or comparable applications,
• i.e., Word, Excel, PowerPoint, and Outlook

Required Education and Experience:

• BA/BS in Business Administration, Finance, Management, Transportation, Supply Chain or related field or an equivalent combination of education from an accredited college and experience may be considered in lieu of a degree; and Minimum of eight (8) years of experience in a progressively responsible administrative position with emphasis on procurement, contract administration, engineering and/or construction as it relates to solicitation and negotiation of awards for goods and services.
• Minimum of four (4) years of experience managing professional staff.
• Working knowledge of products and materials, procurement terms and conditions, public sector purchasing (i.e., MTA Agency, NYS, NYC), and governmental regulations, Federal Acquisition Regulations (FAR), Federal Transit Administration (FTA), and NYS Contracting Provisions.

Preferred:

• Master’s degree in a related field.
• Familiarity with Procurement and Material Management systems, and/or
• Transportation/Railroad Operations.
• Familiarity with MTA All Agency Procurement Guidelines.
• Familiarity with FTA Procurement Regulations, including Circular 4220, IF, and
• Buy America.
• Familiarity with the MTA’s collective bargaining procedures.
• Experience in Lean concepts in supply chain and operations.

Other Information

May need to work outside of normal work hours (i.e., evenings and weekends)

Travel may be required to other MTA locations or other external sites.

According to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).

Employees driving company vehicles must complete defensive driver training once every three years for current MNR drivers, or within 180 days of hire or transfer for an employee entering an authorized driving position.

Equal Employment Opportunity

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including those concerning veteran status and individuals with disabilities.

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.