Metropolitan Transportation Authority Careers

Job Information  

Title:                                        Assistant Manager – Fleet Analysis & Document Control                       
Department:                            Maintenance  of Equipment
Post Date:                               10/31/2024   
Close Date:                             11/13/2024          
Hay Point Evaluation:             571
Salary Range:                         $87,008 - $97,129
Position Classification:            Non-Safety Sensitive 
Location:                                 Queens   
Reports To:                             Manager – Operational Statistics

This is a Non-Represented Position. 

This position is eligible for teleworking which is currently one day per week. New hires are eligible to apply 30 days after their effective date of hire.                     

Please note that this position has been designated as a “Policy Maker” pursuant to the New York State Public Officers Law & the MTA Code of Ethics.  As such, you will be required to complete a Financial Disclosure Statement that will be provided to you by the New York State Joint Commission on Public Ethics. 

Summary  

This position is primarily geared towards supporting diesel shop management. The incumbent will be responsible for developing and implementing a rigorous data and trend analysis system to monitor and report fleet performance. This position requires deep knowledge and related experience in IT systems, databases, and software— preferably including MS Excel and Access, Microsoft Power BI, Oracle Data Warehouse, Maximo or other CMMS (Computerized Maintenance Management System), and SQL. The position effectively utilizes the latest tools and techniques available to carry out Asset Performance Management (APM) and data analytics functions including data retrieval, processing, validation, and prediction. The position is expected to perform as a dynamic problem solver who works well with different teams and task forces to support senior management performance initiatives. The position is also responsible for supporting the administration of a Document Control System for the M of E department.

Responsibilities:  

Responsibilities may include but are not limited to:  

• Develop and establish a Fleet Analysis reporting structure with emphasis on fleet performance monitoring, assessment, and continuous improvement. Prepare analysis and reporting of data and trends derived from data based in Maximo, Wayside Monitoring Diagnostic System, Oracle Data Warehouse, Event Recorder downloads, Rolling Stock Configuration reports, Rolling Stock builder data systems, Transportation’s TIMACS system, Failure Review Board and Material Review Board reports, Inventory systems, and data collected from the shops, Fleet Operations reports and QC inspections.
• Chair or support departmental/ corporate level task forces and focus teams including Performance Improvement Team (PIT) for all fleet models, Failure Review Board (FRB), Material Review Board (MRB), Configuration Management Board, HVAC Task Force, No-Trouble Found (NTF) Committee, New Fleet Reliability Review teams, Inventory Task Force, etc.
• Review, update, and validate Maximo CAMS work order information as required. This includes system, component, and repair notes review and validation. Also mark up the work orders with primary failure delay cause categories, warranty responsibility (for new fleets), service failures, performance trains (a LIRR senior management initiative) identification, Repetitive Failures coding, etc.
• Reliability Centered Maintenance (RCM) program support. This at a minimum includes RCM performance monitoring at RSU, system, sub-system & component levels; component reliability analysis and reporting; RCM progress tracking; and early warning reporting of the performance trends.
• Identify, develop, and establish early detection reports to monitor for recurrence/occurrence.
• Provide train delay information to focus on components and systems impacting in-service fleet failures and to improve Mean Distance Between Failures (MDBF).
• Carry out Enterprise Asset Management (EAM), Asset Performance Management (APM), and data analytics functions, with the use of the latest tools and techniques available to effectively conduct data retrieval, processing, validation, and prediction.
• Help senior management and RCM group to develop, analyze, and evaluate component Life Cycle activities.
• Provide up-to-date fleet availability, ownership, age, spare ratio, and usage information and post it on the department website for quick and easy access.
• Provide data analyses and reports to help achieve and sustain a desired state of good repair over the life cycle of the fleets in a cost-effective manner.
• Development and maintenance of the documented Quality Assurance Program, Procedures, maintenance manuals, and development and maintenance of a document control system.
• Per MTA mandate, LIRR must maintain its workshops certification to operate per Association of American Railroad (AAR) standards. Fleet Analysis assists with AAR audit compliance by keeping a comprehensive quality system.
• Assist in maintaining the department’s Quality System Manual based on the department’s needs and improved practices. The manual updates also include thorough revisions in accordance with the dynamic changes in the AAR M-1003 Quality Assurance Specification.
• Create, disseminate, and control the required forms, work instructions, procedures, and other documentation.
• Maintain a Master List of Controlled Documents for Fleet Analysis and generate and/or maintain other databases related to Document Control.
• Support other governing agency audits by providing requested information, attending meetings, and explaining the intricacies of the underlying data.
• Work as a Document Control Administrator (DCA).
• Ensure a safe working environment and adherence to guidelines of company safety policies and procedures. Lead by example.
• Perform other assignments as requested by Senior Management.

Qualifications:  

• Bachelor’s Degree in Information Technology, Mechanical/Industrial/Electrical Engineering, Statistics/Mathematics, Physics, Management, or related field with a minimum of 3years of related experience in one or more fields including IT, Statistics, Data Analytics, Mathematics, or document control in operations or analytical environment.
• Responsible for providing mission-critical reports on fleet performance, identifying system weaknesses and other risks to effective train operations.
• Generate, establish, and manage data collection and dissemination of fleet statistics on a daily, weekly, monthly, and annual basis.
• Answer statistical questions arising from different functional areas within the department, from LIRR senior management, or from MTA executives.
• Support root cause analyses with a focus on fleet condition, systems, and components.
• Ability to apply modern data analytics and business intelligence techniques to help the department to assess the state of maintenance programs, upgrades, and performance initiatives.
• Review, update, and validate Maximo CAMS work order information as required.
• Review and test out Microsoft Power BI update loads, and work with the IT department to resolve discrepancies.
• Capable of understanding, validating, and developing reliability plans and documentation.
• Knowledge of developing and understanding Risk Management plans.
• Working knowledge of Asset Criticality and Failure Mode Effects and Criticality Analysis (FMECA).
• Knowledge of developing and understanding Quality plans and Quality System manuals.
• Deep knowledge and working experience in Database Management Systems (DBMS), Enterprise Asset Management systems (EAM), and Computerized Maintenance Management Systems (CMMS) is highly preferred.
• Cognizant with using the latest tools and techniques available to effectively carry out EAM and data analytics functions including data retrieval, processing, validation, and prediction.
• Able to develop, establish, and validate Key Performance Indicators (KPI) for the department to effectively track performance.
• Knowledge and ability to understand/ write/debug Oracle, SQL, and Excel VBA to generate automated macros and queries for highly complex tasks.
• A high level of experience in Microsoft Excel is a must.
• Expertise in developing and controlling distribution systems for procedures, policies, technical documents, specifications, and guidelines.
• High Degree of professionalism, integrity, leadership, interpersonal, judgment, and analytical skills. Strong computer skills, facilitation, and written and oral communication skills are required.
• Able to work occasionally directly for the senior management to provide an effective assessment of the problem encountered and offer a timely resolution by working with other personnel/ teams appointed by the senior management.
• A competent, mature leader who will develop positive working relationships with other departments and peers.

Preferred Qualifications:

• Certification(s) in Data Analytics , Microsoft Power BI, Tableau, Visual Basic, SQL, Oracle Discoverer Data Warehouse, DBMS or CMMS area(s) is/are desirable. Form Revised July 17,

Other Information 

In addition to meeting the minimum requirements of the position, the selection process may include, but is not limited to a pre-screening assessment (i.e., physical, written, and/ or practical evaluation) and interview. Candidates forfeit further consideration in the process if they fail to participate in any step of the process when scheduled. Make-up dates/times will not be given. In addition, LIRR employee applicants must be in their current position for the 12 months immediately preceding the close date of this posting and must possess a satisfactory work history, including attendance and discipline record. A record of more than ten sick days without medical documentation in two of the last three years is considered unsatisfactory attendance.  Not all qualified applicants are guaranteed an interview due to the competitive selection process. A medical examination and safety-sensitive drug/alcohol test may also be required. 

Equal Employment Opportunity 

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities. 

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.