Metropolitan Transportation Authority Careers

Agency Mission
 

MTA Construction & Development (C&D) is responsible for the planning, development, and execution of all capital construction projects across the MTA region. Through centralized oversight and management of the MTA’s $68.4 billion Capital Program, C&D ensures the efficient delivery of critical infrastructure projects that support the region’s vast transportation network. As part of the Metropolitan Transportation Authority, the largest transportation network in North America, C&D plays a key role in modernizing and expanding services that support 15.3 million residents across New York City, Long Island, southeastern New York State, and Connecticut. C&D is committed to delivering safe, innovative, and cost-effective capital projects that enhance customer experience and strengthen the reliability and resilience of the MTA system.

Telework

This position is eligible for telework, which is currently one day per week. New hires are eligible to apply 30 days after their effective date of hire.

Summary

The Assistant Director, Commercial (Consultant Payments) is responsible for overseeing the end-to-end review and processing of consultant task order invoices within MTA Construction & Development (MTA C&D) Finance Operations, Business Unit. The role ensures timely, accurate, and compliant payment to vendors in accordance with contract terms and applicable Prompt Payment regulations. This position supports critical functions within the Capital and Operating programs by upholding internal controls, streamlining procedures, and facilitating effective coordination with vendors, internal departments, and payment processing entities.

The Assistant Director has defined authority over staff and operational processes within the Consultant Payments Group and provides recommendations to departmental and senior leadership on improving invoice workflows, vendor engagement, and system enhancements.

The Assistant Director has some authority for decision-making, staffing, and budget for their functional area of responsibility, subject to approval regarding the most significant business and policy issues by departmental management and/or Senior Management.

Decision-making authority over their functional area of responsibility is within well-defined, diversified procedures and precedents.

Responsibilities

Responsibilities will vary by assignment.

The Assistant Director manages daily operations for consultant invoice review across Capital and Operating programs.

The Assistant Director manages daily operations for consultant invoice review across Capital and Operating programs.

Supervises a team of payment analysts and coordinates workload distribution to ensure invoices are reviewed within established weekly turnaround timeframes.

Ensures invoice submissions adhere to PMP 208 and future procedural revisions, including vendor compliance with supporting documentation (e.g., Prime, Subconsultant, and Per Diem details).

Recommends and implements policy/process improvements to address increased invoice volumes and operational changes (e.g., proposed task order-based invoices).

Monitors contract terms and funding compliance and collaborates with NYCT Capital Payments Department (CPD) and the Business Service Center (BSC) for timely disbursements.

Supports consultant relations by addressing invoice rejections, resolving submission issues, and providing vendor guidance.

Tracks and reports key metrics such as invoice aging, average task orders per invoice, rejection rates, and process turnaround.

Prepares internal reports and briefings for executive leadership regarding payment trends, staffing needs, and procedural risk.

Coordinates with Legal, Procurement, Finance, and Program Directors to align payment operations with contract modifications and task order execution.

The Assistant Director provides high-level analysis, makes recommendations for policy and procedural changes with final approval from departmental management and/or Senior Management, and supports the implementation of such changes.

Provides input into overall strategy and approach in consultation with departmental management and/or C&D Operations, Contracts and Delivery Senior Management.

Collaborate with Program Director(s), other MTA C&D Commercial Manager(s), Project Management, and MTA C&D Counsel to prepare for and navigate risk review/mitigation processes and implement effective commercial/change management best practices.

Guide and assist the PCEOs and Project Manager in managing all procurement phase design scope/budget and potential changes.

Review all contract documents to minimize conflicts and ambiguity.

Education and Experience

Bachelor’s degree in Finance, Economics, Construction or Project Management, Business Administration, Quantity Surveying, Engineering, Architecture, Transportation, or related field.

Must have a minimum of eight (8) years of related experience

Must have a minimum of four (4) years in a management or supervisory role and/or project/commercial manager role in a large, multi-faceted organization.

Competences:

Familiarity with consultant task order invoicing, contract compliance, and PeopleSoft or similar ERP systems preferred.

Experience in project management of projects or project controls with highly complex systems preferred.

Proven ability to collaborate with a broad range of stakeholders and drive outcomes.

Excellent communication and interpersonal skills.

Demonstrated ability to work in a high-profile, high-pressure environment effectively.

Must have focus and the ability to deliver results, organizational effectiveness, and continuous improvement.

Must be a proven leader as a change agent and creative/innovative thinker with the ability to align business goals with solutions to drive process improvements.

Must possess excellent team building, listening, problem-solving, and prioritization skills.

Must have strong computer skills, including Microsoft Windows, Word, and Excel

Comprehensive Benefits & Total Rewards Package:

Transportation & Financial Benefits

Commuting Made Easy – Enjoy a complimentary MTA transportation pass, plus access to tax-advantaged commuter benefits to maximize your savings.

Premium Health Coverage at Low Cost – Access high-quality individual, family, and domestic partner healthcare, dental, vision, and life insurance plans.

Secure Your Future – Build long-term financial security through pension plans and retirement savings accounts designed for eligible employees.

Time Off & Work-Life Balance

Generous Time Away – Recharge with substantial paid time off and comprehensive holiday schedules that support your personal and family commitments.

Holistic Support Services – Access our dedicated Work Life Services team and Office of the Chaplains unit for personal guidance and support when you need it most.

Professional Growth & Development

Learning & Development Program – Advance your career through structured professional development opportunities, skills training, and leadership programs tailored to support your growth within the organization.

Educational Investment – Pursue your career goals with in-house training and professional development, tuition reimbursement support, and partnerships with educational institutions.

Employee Experience & Community

Employee Assistance Programs – Comprehensive support services to help you navigate life's challenges with confidence and resources.

Discounts & Perks – Take advantage of MTA employee discount programs offering savings on products and services.

Connect & Belong – Join our vibrant Employee Resource Groups to build meaningful connections, share experiences, and contribute to an inclusive workplace culture.

How to Apply

For Internal Applicants: Log in to the My MTA Portal, click on the My Job Search tile, select the Careers link, search for the desired position, click Apply, and follow the on-screen instructions.

For External Applicants: Visit www.mta.info, click the “Careers” link located in the footer under the "The MTA" section, then click on “See All Open MTA Positions”. Search for the desired position, click Apply, and follow the instructions.

Additional Information:

Final salary is determined by experience, skill set, and alignment with compensation practices. The posted range reflects expected compensation and may be updated as market or business needs evolve.

To be eligible for consideration for a new role, current MTA employees must complete at least one year of service in their current role prior to applying. Additionally, eligibility to interview is contingent upon maintaining a satisfactory record of job performance, attendance, and disciplinary conduct.

Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).

Equal Employment Opportunity

MTA and its subsidiary and affiliated agencies are equal opportunity employers, including those with respect to veteran status and individuals with disabilities.

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.