Procurement, Buyer

Procurement/Purchasing New York, NY

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Description

Position at MTA Headquarters

JOB TITLE:                        Procurement, Buyer   
SALARY RANGE:             $62,802 to $89,718  
DEPT/DIV:                         MTA BSC Procurement Department
SUPERVISOR:                   Procurement Manager  
LOCATION:                        333 W 34th Street, 10th Floor
HOURS OF WORK:           8:30 am – 5:00 pm (8 hours/day)
DEADLINE:                         Open Until Filled         
   
*** This position is represented by the Transportation Communications Union (TCU) ***
 
SUMMARY:  
   
Processes internal customer requisitions typically for low dollar procurements of lesser complexity than a Sr. Buyer, utilizing non-RFP marketing strategies.  Responsible for managing the bidding process, contract creation, administration, and maintenance through contract lifecycle.  Works collaboratively with Project Managers, Legal, and other functions as necessary to secure leading class contract terms and service levels in a timely fashion. 
  
Although the Buyer position has both Buying and Contract Management and Administration responsibilities, incumbents may be assigned to concentrate their work on either one or the other as needed.  
   
RESPONSIBILITIES:  
 
The Buyer position has both Buying and Contract Management and Administration responsibilities.  Incumbents may be assigned to concentrate their work on either the Buying or Contract Management and Administration functions as needed. 
 
Buying: 
  • Reviews and processes high volume low complexity requisitions independently.
  • Verifies requisitions for accuracy and validates scope of work collaborating with Project Managers and internal stakeholders.
  • Produces high quality “Memo to File”, summary documentation, or system reference information for each requisition, ensuring detailed spend information is available for future reference.
  • Determines how each procurement can contribute to diversity goals.
Contract Management and Administration: 
  • Manages ongoing contract administration and changes, as well as related PO revisions as needed.
  • Reviews contracts on a routine and as-needed basis to monitor pricing, delivery and other KPI's, ensuring compliance to MTA standards, policies and procedures.
  • Manages contract issues, including delivery, supplier performance, price changes post negotiation, scope/product changes, etc.
  • Keeps requestor informed of status, delivery, and price changes.
  • Identifies and resolves past-due POs, match exceptions, pricing and freight charge discrepancies, and invoice issues.
KNOWLEDGE, SKILLS, AND ABILITIES          
COMPETENCIES   
  • Interpersonal and organization skills with strong attention to detail.
  • Actively solicits differing opinions to ensure understanding of complex issues and acts in a manner that builds and maintains trust.
  • Solid judgment with ability to learn quickly and adapt to changing circumstances.
EDUCATION AND EXPERIENCE:  
   
REQUIRED:  
  • BA/BS in Supply Chain Management, Procurement and Contract Management, or related field
  • 3 years satisfactory full-time transactional procurement experience
  • Bidding and sealed bidding processes, contract writing and administration.
PREFERRED:  
  • Knowledge of procure-to-pay process and procurement-related policies, procedures, processes and risks, and ability to apply understanding to daily work. 
  • Knowledge of ERP Purchasing applications and other procurement-related software.  
  • Knowledge of government procurement requirements such as sealed bids, advertising requirements, and diversity spend targets. 
  • Ability to complete routine purchasing transactions effectively, efficiently, and accurately from requisition to purchase order close in a fast-paced environment. 
  
OTHER INFORMATION:  
Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).  
  
WAGE PROGRESSION:  
Step 1 – New WP 70%  
Step 2 – New WP 75%  
Step 3 – New WP 80%  
Step 4 – New WP 85%  
Step 5 – New WP 90%  
Step 6 – New WP 95%  
Step 7 – New WP 100%  
   
Equal Employment Opportunity  
MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.  
The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.  

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