Description

• Strategic Position Management: Lead the oversight of the position control database, ensuring all positions are accurately coded, classified, and updated promptly.
• Advanced Workforce Planning: Work in partnership with department leaders and HR to assess staffing requirements, forecast future vacancies, and strategize on workforce planning initiatives.
• Budget Oversight: Collaborate with the Finance department to align position control data with budgetary projections and constraints, providing comprehensive reports on staffing costs and budget variances.
• Compliance and Auditing Leadership: Ensure strict adherence to both internal policies and external regulations related to position management. Conduct and oversee rigorous audits of position data for accuracy and integrity.
• Process Improvement Initiatives: Identify and implement strategic improvements to enhance the efficiency and accuracy of position control management practices. Develop and maintain up-to-date procedural documentation.
• Educational Leadership and Support: Lead training sessions and provide ongoing support to department managers and HR personnel on position control practices and systems. Serve as the expert resource for all position management-related inquiries.
• Data Analysis and Reporting: Generate detailed reports and analyze data on staffing trends, vacancy rates, and other critical metrics to offer insights that guide decision-making in workforce management.
• Upholding Data Integrity: Ensure the complete accuracy and timeliness of all position-related data within the company’s systems.
• Ensuring Compliance: Maintain unwavering compliance with organizational policies and regulatory requirements pertaining to position management.
• Achieving Budgetary Alignment: Skillfully manage position data to meet fiscal goals and limitations, effectively minimizing discrepancies and optimizing resource allocation.
• Championing Continuous Improvement: Continually assess and enhance position control processes and systems to boost precision, efficiency, and adaptability to the organization's evolving needs.
• Other duties

COMPETENCIES:

• Ability to conceptualize and implement effective position control strategies that align with the organization's broader goals and adapt to changing workforce needs and market conditions.

• Demonstrated leadership skills to inspire, guide, and develop a team dedicated to position control management.
• Capacity to foster a collaborative environment that encourages innovation, accountability, and a high performance among team members.

• Strong analytical abilities to assess complex data related to workforce planning, position management, and budget allocations.
• Proven problem-solving skills to identify issues, evaluate options, and implement solutions effectively.

• Expertise in HR Information Systems (HRIS) and database management, ensuring accurate and efficient handling of position data.
• Familiarity with advanced data analysis tools and methodologies to support strategic decision-making.

• Excellent verbal and written communication abilities to articulate position control strategies, policies, and processes clearly to stakeholders at all levels.
• Effective negotiation and persuasion skills, enabling successful interactions with internal departments and external vendors or partners.

• Strong organizational skills to manage a large volume of positions accurately and efficiently.
• Effective planning and prioritization capabilities to meet deadlines and achieve strategic objectives amidst a dynamic and fast-paced environment.

• In-depth knowledge of employment laws and regulations relevant to position management and workforce planning.
• Commitment to ethical standards and integrity in all aspects of position control and personnel management.

• Ability to lead and manage change within the organization, guiding teams through transitions and ensuring the continuous improvement of position control processes.
• Adaptability to rapidly changing conditions, demonstrating flexibility in strategy and tactics when faced with new challenges or information.

• Skills in stakeholder management to build and maintain strong relationships with department heads, HR, Finance, and external partners.
• Customer-focused approach to address the needs and concerns of various stakeholders effectively.

REQUIRED:

• Bachelor's degree in Information Technology Management, Business Administration, Human Resources, Statistics, or a related field from an accredited college or an equivalent combination of education and experience.
• Minimum of 5 years of experience in HR operations, finance, or a closely related area, with at least 2 years in a managerial role focused on position control or workforce planning.
• Minimum 3 years of experience in advanced trend analysis and ability interpret data to provide recommendations to drive key business decisions
• 2+ year of experience utilizing Position Management or similar planning platform

PREFERRED:

• Master's degree in a related field
• Strong Project Management Skills
• Able to write and modify SQL, R, Python code
• Experience with PeopleSoft HCM ERP