Metropolitan Transportation Authority Careers

This position is eligible for teleworking, which is currently one day per week. New hires are eligible to apply 30 days after their effective hire date.    

Opening:

The Metropolitan Transportation Authority is North America's largest transportation network, serving a population of 15.3 million people across a 5,000-square-mile travel area surrounding New York City, Long Island, southeastern New York State, and Connecticut. The MTA network comprises the nation’s largest bus fleet and more subway and commuter rail cars than all other U.S. transit systems combined. MTA strives to provide a safe and reliable commute, excellent customer service, and rewarding opportunities.

Position Objective:

This position is responsible for the overall management of the MTA Board, making sure Board members are involved and engaged both at meetings and throughout the year. This entails overseeing the development of compelling and timely Board presentations (in partnership with other agencies and departments), as well as other critical board materials, including minutes, agendas, and board action staff summaries (in partnership with Legal, Procurement, and others). The position is also responsible for leading the administration of the Board: onboarding new members, engaging Board members in special working groups, setting annual calendars, and handling meeting preparation and follow-up.

Responsibilities:

• Responsible for the overall management of the MTA’s Board, making sure Board members are involved and engaged both at meetings and throughout the year to support their effectiveness and contribution.
• Oversee the preparation of the presentations given during Committee and Board meetings regarding the progress of key policy projects and initiatives. Coordinate between the Agency Presidents’ offices, HQ departments, the Policy team, and the Chair to make sure materials are compelling, high-quality, aligned with strategic priorities, and delivered timely. Flag any issues as needed.
• Oversee the creation of the Committee and Board materials, in partnership with operating agencies and HQ departments. This includes the Key Performance Metrics book, documenting activities, metrics, and progress against MTA strategic priorities. This also includes more administrative items such as agendas, minutes, board action staff summaries.
• Craft weekly policy updates to Board members to keep them informed and engaged about MTA news and priorities.
• Oversee Board-Staff Working Groups: Identify opportunities for Board-Staff collaboration on critical policy issues, coordinate communications between staff and Board members, oversee work plans, help staff craft presentation materials, and facilitate the final work product of the Working Groups, as well as board actions, such as procurements, labor agreements, info items, and other board actions. Work with internal partners to make sure staff summaries and background memos are drafted and aligned with MTA strategic priorities. 
• Facilitate prompt and substantive communication between Board members and MTA executive leadership. Liaise withthe  Agency Presidents’ offices on Board requests and other Board-related matters.
• Lead the administration of the Board: Track new board appointments, onboard new members, coordinate committee assignments, set the annual meeting schedule, confirm meeting attendance and quorum, etc.
• Work with the Legal Department to ensure that statutorily required reports are delivered to the Board and ensure the board and its committees operate within a strong governance framework aligned with legal, regulatory, and best practice standards.
• Oversee the production of the Committee and Board meetings: Develop the meeting schedule, set up the Board room, manage public comments, keep proceedings on schedule, and generally make sure that meetings are organized. 
• Other duties as assigned.

Required Qualifications:

• Working knowledge in a Microsoft Office Suite environment, including Outlook, Word, Excel, Access, and PowerPoint or equivalent.
• Must possess excellent customer service and interpersonal skills with the ability to communicate effectively both orally and in writing with outside stakeholders and MTA employees.
• Must possess strong leadership and negotiation skills with the ability to foster teamwork and effective working relationships.
• Exceptionally self-motivated and directed.
• Excellent understanding of project management principles.
• Superior understanding of the organization’s goals and objectives.
• Exceptional experience navigating through the politics of a large, multi-tiered, multi-agency public sector organization.
• Must possess strong organizational and coordination skills with thorough knowledge of administrative functions, including the ability to work independently and/or simultaneously on multiple projects while adhering to deadlines.
• Must be able to maintain a high degree of confidentiality and discretion.

Required Education and Experience:

• Bachelor's Degree in Urban Policy, Communications, or a related field.
• A minimum of seven (7) years of experience supporting high-level executives or related project management experience.

The Following is/are preferred:

• Master’s Degree in a related field.

Other Information

May need to work outside of normal work hours (i.e., evenings and weekends)

Travel may be required to other MTA locations or other external sites.

According to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).

Equal Employment Opportunity

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including those concerning veteran status and individuals with disabilities.

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.