Accounts Payable Specialist
ACCOUNTS PAYABLE SPECIALIST
*The starting salary for this role is $19-21/hr, depending on level of experience.
About Mercy Corps
Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within. Now, and for the future.
Program / Department Summary
Mercy Corps alleviates poverty, suffering, and oppression and works to build secure, productive, and just communities in over 40 countries around the world. The Corporate Finance Department supports Mercy Corps globally by maintaining and providing accurate and timely financial information to Mercy Corps, our donors and regulators.
General Position Summary
The Accounts Payable Specialist is responsible for verifying payment approval, processing payments in a timely manner and providing support to the Corporate Finance Department.
Essential Job Responsibilities
● Financially review payment requests and employee expense reports to ensure compliance with policies, internal control requirements, and coding
● Enter all invoices and expenses into the accounts payable system
● Prepare and process all types of payments
● Maintain of vendor files
● Manage of American Express Corporate Account Reconciliation system
● Database and systems management for various processes including 1099s, vendors, etc.
● Prepare and process monthly corporate credit card programs
● Reconcile of purchase cards, direct billed hotels, visa applications and miscellaneous accounts payable suspense accounts
● Manage facilities expenses and vendor processes
● Manage sub-award payments made via ACH
● Prepare basic general ledger journal entries
● Prepare and process of IRS Forms 1099
● Maintain and update procedures specific to Accounts Payable
● Other duties as assigned within the scope of the Corporate Finance Function
REPORTS DIRECTLY TO: Corporate Accounting Manager
WORKS DIRECTLY WITH: All departments and vendors
SUPERVISORY RESPONSIBILITY: None
Minimum Qualifications and Transferable Skills
● Associate’s degree in finance/accounting or equivalent experience.
● 2 – 4 years of experience in a finance related role
● Knowledge of accounting systems and processes
● Demonstrated capability working collaboratively with others
● Effective written and verbal communication, multi-tasking, organizational, and prioritization skills
● Strong Excel and word processing skills including Microsoft Office and Google Docs
● Experience in multinational organizations, especially non-profits, is a plus
The successful Accounts Payable Specialist will have the ability to work independently and employ effective time management skills, manage priorities, and work effectively with a wide variety of individuals including international staff. Additionally, he/she will have strong analytical skills, attention to detail, and be able to communicate financial information in a succinct, organized manner. The most successful Mercy Corps team members have a positive approach, a strong commitment to team work and personal accountability, and the ability to be flexible.
Living Conditions / Environmental Conditions
The position is based in Portland, Oregon, USA.
Diversity, Equity & Inclusion
Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.
We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.
Equal Employment Opportunity
Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.
We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.
Safeguarding & Ethics
Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.
Accountability to Participants and Stakeholders
Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.