STA - Finance and Sub - Grants Manager
About Mercy Corps
Mercy Corps is a leading global organization powered by the belief that a better world is possible.
In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within.
Now, and for the future.
General Position Summary
Working under the Finance Director based in Goma, the Finance and Sub-grants Manager will lead the setup of all Subawards under Mercy Corps DRC’ anticipated new award: PDEC. This award consists of a minimum of 11 potential subawardees, both international and national organizations.
Management oF sub-grants
With a priority focus on the PDEC program:
- Setup and maintain a filing system for sub-grants and related documents as required by policies and regulations of Mercy Corps.
- Lead the pre-award assessment process as well as the contracting processes in coordination with the program lead person and the relevant team members in HQ. This includes:
- Taking active part in kick-off meetings and coordination meetings
- Leading the process of Preaward assessment of financial capacity
- Leading the due diligence process in accordance with Mercy Corps procedures
- Supporting the subawardees in budget proposals when needed
- Reviewing subawardees’ budgets in line with USAID regulations and Mercy Corps subaward procedures, and providing constructive feedback to the partner organizations.
- Assessing reasonableness of suawardees’ budget and report any issues to the Finance Director.
- In-coutnry Focal point for any finance-related questions on PDEC Subawards.
- Ensure new subgrantees information is entered in the accounting system for local subawardees.
- Develop a performance monitoring plan/system for subgrantees, inform and train the sugrantees’ team members and Mercy Corps’ team members on this system.
SUBGRANTEEs & Team Management
- Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
- Promote accountability, communicate expectations and provide constructive feedback to both the partners’ team members and Mercy Corps’ team members.
- Provide partners and Mercy Corps team members with information, tools and other resources to improve performance, deliver on time and reach objectives.
- Help partners’ and Mercy Corps’ team members identify problem-solving options and ensure the integration of all relevant partners, stakeholder and Mercy Corps team members into relevant decision-making processes.
- Ensure compliance with security procedures and policies as determined by country
Accountability to Beneficiaries
- Mercy Corps team members are expected to support all efforts toward accountability, specifically
to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
+/- 3 staff in Goma (existing Subaward team)
Reports Directly To: Finance Director
Works Directly With: All MC DRC team members including: Department Directors/Managers, Program Directors/Program Managers, Heads of Field Offices, and headquarters team members at MCE and MC PDX, as appropriate.
Knowledge and Experience
- Three to five years of finance experience, including budgeting and grant management;
- A university degree in finance, accounting or a related business field is required;
- Strong background in compliance, donor regulations (USAID), and coordination with operations and program departments;
- Previous experience with Mercy Corps is an asset;
- Experience in managing complex budgets, and multi-partners’ budgets (Consortium);
- Experience in supervising, training and capacity building of partners’ team members;
- High communication skills and proactive coordination;
- Advanced computer skills in MS Office programs, particularly Excel. Knowledge of Navigator a plus;
- Fluent written and oral communication in both French and English.
The ability to interact effectively with international and national personnel and partner organizations is required. A demonstrated ability to multi-task, meet deadlines and process information in support of changing program priorities is necessary. A high professional standard of finance and ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.
Living Conditions / Environmental Conditions
The position is based in Goma, DRC and it may require travel to various field locations.
The position is unaccompanied and will be based in Goma, DRC and will require travel throughout North Kivu. While conditions in the country are improving, there are still pockets of violence and insecurity and petty crime is present. Mercy Corps' offices experience variable levels of insecurity, with the situation closely monitored by UN peacekeepers. Years of conflict and corruption have badly damaged the country's infrastructure. Air travel is necessary to get from one end of the country to the other. Mobile phones and cellular service are widely available. Internet is limited, but available in all Mercy Corps offices. Travel to field sites will be required where living conditions are clean and secure, but basic. There are a number of health services available with several evacuation options for serious illnesses. There is reasonable access to most consumer goods, although they can be expensive.
This position is entitled to staff housing in Goma and is eligible for R&R per the DRC R&R policy. This position is not eligible for hardship pay.
Mercy Corps team members represent the agency both during and outside work hours when deployed in a field posting or on a visit/STA to a field posting. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.