Description

About Mercy Corps

Program / Department Summary 

General Position Summary 

Essential Job Responsibilities 

Strategy & Vision

• Recognize opportunities for innovative action and create an environment of empowerment.
• Set direction by prioritizing and organizing actions and resources to achieve objectives and contribute to country-wide strategy development.  

Program Management

• Fulfill Mercy Corps’ Program Management Minimum Standards based on the organization-wide guide.
• Ensure all interventions adhere to Mercy Corps’ Gender Policy, Do No Harm principles, and beneficiary accountability standards.

Team Management 

• Develop the capacity of the team, deepen understanding of their roles and assist with career development.
• Assist team members with information, tools and resources to improve performance & reach objectives.
• Promote accountability, communicate expectations and provide constructive feedback informally and formally via regular one on ones and performance reviews.
• Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
• Hire, orient and lead team members as necessary.

Operations - Financial

• Ensure effective, transparent use of financial resources in compliance with Mercy Corps and donor policies and procedures.
• Maintain banking relations and plan and monitor country cash flow requirements to ensure the smooth implementation of Mercy Corps programs.
• Maintain appropriate local insurance coverage in coordination with the Admin. Department, to protect Mercy Corps. 
• Provide monthly standard accounting submissions to Mercy Corps Headquarters, including general ledger files, account reconciliations, expenditures by cost center/project, required subgrantee reporting, as well as other financial information in a timely and accurate manner.
• Provide monthly management reports to the Chief of Party/Country Director, Deputy Chief of Party and Program Managers and department leads, including expenditures by cost center/project, subgrantee reporting and other financial information, in a timely and accurate manner.
• Develop annual fiscal year budgets with the Chief of Party/Country Director and develop and implement grant budgeting and forecasting systems with Program Managers.
• Oversee internal controls of the organization.
• Manage local tax and accounting compliance
• Oversee all audits (internal, external, local).
• Guarantee compliance with local laws and regulations
• Supervise preparation and submission of reports required by local law
• Prepare monthly Budget versus Actual reports and flag any deviations and risk factors. 

Influence & Representation 

• Interface with the (donor) representatives to convey information about programs as appropriate.

• Communicate with our partners (name), as well as (name any sub-grantees), to verify their systems and that they understand and follow all appropriate procedures and archiving.

• Participate in sharing best practices with NGOs and governmental agencies.
• Consistently demonstrate flexibility, resilience and ability to maintain positive relationships and composure, even under difficult circumstances.
• Maintain high ethical standards and treat people with respect and dignity.
• Demonstrate an awareness of his/her own strengths and development needs.

Security 

• Ensure compliance with security procedures and policies as determined by country leadership.
• Proactively ensure that team members operate in a secure environment and are aware of policies.

Organizational Learning  

• As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves. 

Accountability to Beneficiaries 

• Mercy Corps team members are expected to support all efforts toward accountability, specifically
  to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

Supervisory Responsibility

Accountability 

Knowledge and Experience 

• A BA/S or equivalent in accounting or finance required; advanced degree preferred.
• At least 5 years of progressive financial management experience, including supervisory experience required.
• At least 4 years’ experience in grants management as well as an understanding of USG regulations required.
• At least 3 years’ international experience required; international NGO/PVO field office experience is preferred. 
• Demonstrated experience and skill with budget preparation and analysis, financial reporting preparation and presentation and the proven ability to translate technical financial data into informative reports.  
• Strong accounting skills and experience, including management of the general ledger, journal entries, payroll, payables and balance sheet. Knowledge of 1C accounting system is advantage. 
• Prior management experience and strong organizational skills.
• Advanced computer skills in MS Office programs, particularly Excel. 
• Effective verbal and written communication, multi-tasking, organizational and prioritization skills.
• Excellent oral and written English skills required; proficiency in Russian and Uzbek is desired.
• Ability to work effectively with an ethnically diverse team in a sensitive environment. 

Success Factors 

Living Conditions / Environmental Conditions