STA - Subaward and Compliance Coordinator

Finance & Compliance Addis Ababa, Ethiopia

Apply

Description

 
Location: Ethiopia, Addis Ababa 
 
Safeguarding Risk High: 
About Mercy Corps 
  
Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within. 
Now, and for the future. 
  

Mercy Corps has been operating in Ethiopia since 2004. In partnership with civil society organizations, academic institutions, private sector, and the government, Mercy Corps Ethiopia has reached more than five million Ethiopians with interventions to save lives and build secure livelihoods. Our programs emphasize market-driven solutions, reinforce social bonds, and help communities build resilience to the impacts of climate change. Currently in six regional states — Afar, Amhara, Gambella, Oromia, Somali, and South Nations, Nationalities and People's Region (SNNPR), and in Dire Dawa Administration and the capital city Of Ethiopia, Addis Ababa — Mercy Corps Ethiopia is driven by the mission to contribute the emergence of a peaceful, resilient, and prosperous Ethiopia which is inclusive of youth and women. Our strategic directions focus in promoting inclusive and dynamic markets; promoting peace and social cohesion through strengthening formal/informal governance structures and citizen engagement, improved natural resource governance; and integrated humanitarian response. 

Department Summary 

The Mercy Corps Finance Department is responsible for all financial functions, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant and subgrant financial management and compliance. The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corp's internal policies and procedures. As a support to the Program Technical Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively. 
  
General Position Summary 

The Subaward & Compliance coordinator is a member of the Country Office Finance team for Mercy Corps' and as such is responsible for contract negotiation/execution, risk evaluation, monitoring, and post award activity for outgoing subawards issued, compliance with the donor regulations and working collaboratively with other program team members to ensure compliance with Mercy Corps internal policies and procedures during the STA period. The Subaward Contract and Compliance coordinator primary focuses is on the drafting, negotiation and execution of subaward agreements and amendments to external organizations. S/he works under the direct supervision of the Subaward and Compliance manager and works closely with staff dedicated to the program, Finance and Monitoring and Evaluation, and the Operations department teams, and consult regularly with Mercy Corps HQ. 

Essential Job Responsibilities 

Lead the selection process of Sub Grantees and assess their capacity based on the standard MC's procedures applicable to Partners.  
  • Prepare and review sub-grant agreements.  Coordinate selection of subaward agreement type, draft subaward and negotiate subaward agreements with selected subrecipients. 
  • Review and interpret prime award terms & conditions, Mercy Corps' policy documents, and proposal materials to ensure appropriate flow-down terms and conditions from the prime award and identification of special terms and conditions that may be required. Apply laws and regulations related to specific subawards. 
  • Conduct subgrantee pre-award assessments (Due diligence) and recommend modifications to the sub grant agreement and/or monitoring plan to lessen financial and compliance risks.
  •  Prepare subaward monitoring plan for new subawards as soon as the subaward agreement signing and conduct monitoring visits 
  • Create sub award cards, review & post financial reports and record subaward information on Navigator. 
  • Review subaward information for active prime Awards in Navigator and clear backlogs related to modifications, monitoring, reporting and closeouts. 
  • Coordinate with the Grant and Compliance team and ensure that all subgrant files are kept up to date as per grant file in SharePoint & in hard Copy in the Addis Ababa finance unit and the files kept are meeting the standard required and helpful for all future references. 
  • Review subgrantee financial reports for correctness and completeness and ensure that reports are submitted on time. 
  • Maintain sub grant tracking as well as financial files in accordance with the Field Finance Manual. 
  • Process sub grantee payments and reconcile sub grant financial tracking to general ledger reports. 
  • Assist in subgrant close-outs ensuring that all requirements of the sub grant agreement have been met and that Sub grant funds have been properly settled. 
  • Provide compliance guidance and consultations to subrecipients on a demand-driven basis. 
  • Participate in the development of the overall programmatic strategy and strategy for the subawards program. 
  • Provide training and support to sub-recipients and for incoming staffs on subaward compliance, reporting, and financial management. 
  • Provide training and support to sub-recipients on compliance, reporting, and financial management. 
  • Develop subaward management tools and resources to enhance sub-recipient capacity. 
Maintain accurate records of sub-award agreements, communications, and Reporting and Documentation: 
  • Maintain accurate records of sub-award agreements, communications, and performance metrics. 
  • Prepare reports on sub-award activities for internal stakeholders and donors as required. 
  
Working Conditions: 
  • May require occasional travel for site visits and capacity-building workshops. 
  • Office environment with standard working hours, although flexibility may be needed to meet deadlines. 
STRATEGY & VISION 
  • Recognize opportunities for innovative action and create an environment where alternative viewpoints are welcomed. 
  • Set direction by prioritizing and organizing actions & resources to achieve objectives and contribute to countrywide strategy development. 
  • Develop and organize activities to secure resources for programs and convince stakeholders to provide support. 
  
   FINANCE & COMPLIANCE MANAGEMENT 
  • Ensure compliance with donors, Mercy Corps regulations and relevant statutory requirements 
   
   GEDSI (GENDER, EQUALITY, DIVERSITY AND SOCIAL INCLUSION) 
  • Adherence of gender minimum standards 
  • Allocate budget for GESI related activities and staff capacity building on GESI 
  • Make sure GESI issues are properly reflected during program management 
  • Support the organization's commitment to age and gender inclusive team building process
  •  Promote an inclusive and equitable workplace culture 
  • Support Staff Capacity Building on Increase staff knowledge of GEDSI 
  • Coordinate with GEDSI Technical Team Improve gender-responsiveness of program IProject MEAL system 
  • Increased commitment to Gender Equality Diversity and Social inclusion 
  
     Accountability 
  • Reports Directly To: Grant and Compliance Manager  
  • Works Directly With: Finance, and Program teams. 
  
Knowledge and Experience 
  • Ability to manage multi-tasking and workload to meet strict deadlines with ease that involves meticulous planning, prioritization, and time management 
  • Holder of BA/BSc Degree or equivalent in accounting or finance, management, economics required; advanced degree preferred. 
  • At least 3 years of relevant field or management experience of complex, multi-dimensional programming including administering small subawards in an INGO environment. 
  • At least 3 years' experience in grants and subgrant management as well as an understanding of USAID, SIDA, EU, FCDO, Hilton Foundation, JOA, the UN Agencies, etc. regulations required. 
  • Demonstrated experience and skill with administrating solicitations for subawards, assessing potential subrecipients and proven ability to oversee a team that is responsible for monitoring subrecipients. 
  • Advanced computer skills in MS Office Suit Applications, (Word, Excel, PowerPoint, Outlook), and Previous experience using Navigator 
  • Experience working in similar roles within Mercy Corps 
  • Effective verbal and written communication with national and international staff, organizational and prioritization skills. 
  • Excellent oral and written English Language skills required. 
  • Ability to work effectively with an ethnically diverse team in a sensitive environment. 
Success Factors 
The successful candidate will have an ability to interact effectively across all program and finance teams successfully. S/he will be able to support programmatic objectives with timely and meaningful financial information, have a demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities. An impeccable professional standard of finance and procurement ethics and the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential 
Accountability to Participants and Stakeholders 

Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects. 

Ongoing Learning 

In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development 

Diversity, Equity & Inclusion 

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world's most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives. 

We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today   

Equal Employment Opportunity 

Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact. 

We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work. 

Safeguarding & Ethics 

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interaqency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis. 

Apply Apply Later
← Back to Current Openings

Share