Finance and Compliance Director - Myanmar

Finance & Compliance Asia - Various Locations, Nepal


Description

*Open to any Mercy Corps country office or a consultancy if not from an existing Mercy Corps location   

About Mercy Corps
Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are diverse and every team member feels that they belong. We welcome diverse backgrounds, perspectives, and skills so that we can be stronger and have long term impact.  

Program / Department Summary
Mercy Corps began working in Myanmar in 2008 to help communities recover from Cyclone Nargis. Our goal is to enable communities to determine their future through food and water security, inclusive and equitable access to economic opportunity, climate change resilience, and equal rights leading to peace and prosperity. We approach our work through a resilience lens, to ensure households and communities can manage the shocks and stresses that threaten these outcomes.

General Position Summary
The Finance & Compliance Director is a member of the senior management team and part of the Mercy Corps Finance Department, and as such is responsible for all aspects of financial management of the country programs, working collaboratively to ensure compliance with Mercy Corps internal policies and procedures as well as donor regulations. S/he works under the direction of the Country Director and is responsible for all financial functions in (location), including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance.  The Finance & Compliance  Director in support of the Program Department, provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively. 

Essential Job Responsibilities 
Strategy & Vision   

  • Recognize opportunities for innovative action and create an environment of empowerment.
  • Set direction by prioritizing and organizing actions and resources to achieve objectives and contribute to country-wide strategy development.

Personal Leadership   

  • Consistently demonstrate flexibility, resilience and ability to maintain positive relationships and composure, even under difficult circumstances.
  • Maintain high ethical standards and treat people with respect and dignity.
  • Demonstrate an awareness of his/her own strengths and development needs.

REPRESENTATION   

  • Interface with the donor representatives to convey information about programs as appropriate.
  • Communicate with our partners ,as well as any sub-grantees, to verify their systems and that they understand and follow all appropriate procedures and archiving.
  • Participate in sharing best practices with NGOs and governmental agencies.

Team Management    

  • Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
  • Promote accountability, communicate expectations and provide constructive feedback via regular performance reviews.
  • Supervise, hire and orient new team members as necessary.
  • Provide team members with information, tools and other resources to improve performance and reach objectives.
  • Contribute to country team-building efforts, help team members identify problem-solving options and ensure the integration of all team members into relevant decision-making processes.

OPERATIONS – FINANCIAL
Oversee and manage daily country-wide accounting and finance functions including the timely recording of transactions, cash management, banking, payroll, inventory, receivables, and payables.   

  • Maintain banking relations and plan and monitor country cash flow requirements to ensure the smooth implementation of Mercy Corps programs.
  • Provide monthly standard accounting submissions to Mercy Corps Headquarters, including general ledger files, account reconciliations, expenditures by Fund Cost/project, required subgrantee reporting, as well as other financial information in a timely and accurate manner.
  • Provide monthly management reports to the Country Director and Program Managers, including expenditures by cost center/project, subgrantee reporting and other financial information, in a timely and accurate manner.
  • Develop annual fiscal year budgets with the Country Director and develop and implement grant budgeting and forecasting systems with Program Managers.
  • Lead and technical assistance in identifying of Financial Services Providers and IMTA( Informal Money Transfer Agent), cash flow chart, analysis of capacity ,determination of contracting process in line with the country policy, filed situation and CBM regulations.

COMPLIANCE   

  • Ensure effective, transparent use of financial resources in compliance with Mercy Corps and donor policies and procedures.
  • Perform internal audits and reviews as required to ensure compliance with Mercy Corps, OFAC and donor requirements.
  • Act focal point of Ineligible and Compliance Check and provide regular/refresher training to the assigned team members in each department.
  • Effectively stay abreast of OFAC and donor policies, procedures, rules and regulations; compile and update applicable local policies; and train Mercy Corps program and partner staff in these policies.
  • Review and monitor partners’ financial reporting and compliance. Provide additional technical assistance to partners as necessary to maintain high standards of compliance.
  • Ensure compliance with Mercy Corps’ procurement policies and procedures for all goods and services.
  • Develop and maintain local office policies and procedures and provide training for all issues related to local financial matters.
  • Analyze compensation packages, taxation requirements and human resource policies for local staff to ensure that Mercy Corps’ has adequately accounted for the financial impact of local staff compensation and benefits.
  • Maintain appropriate local insurance coverage in coordination with the Human Resource and Operations Department, to protect Mercy Corps. 

AWARD AND BUDGET MANAGEMENT   

  • Develop and prepare budget for new proposal, including subgrant/partner budget coordination with program manager and communication with partners, in line with donor budget format and requirements.
  • Provide Budget Vs Actual reports monthly to program heads and discuss for the updated projection.
  • Provide monthly Award status report, Core fund report and cost coverage plan to Country Director and Director of Program.
  • Involve in the grant close out meetings and coordinate with program heads for all financial, subgrant and compliance issue before grant close out.

SUBGRANT MANAGEMENT   

  • Support the subawards team in ensuring subawards are managed in accordance with Mercy Corps’ Subaward Financial Management Manual.
  • Support pre-award financial assessment, review and other due diligence of proposed subrecipients
  • Support the development of subrecipient monitoring plans, conduct financial monitoring and prepare financial monitoring visit reports.
  • Follow up on all subrecipient compliance issues and audits and document resolutions.
  • Provide compliance guidance and consultations to subrecipients on a demand-driven basis.
  • Assist subrecipients, as needed with subrecipient prior approval, waiver and other compliance requests to Mercy Corps.
  • Assist the program team with assessing subrecipient organizational needs, so that the subaward process strengthens the ability of local NGOs/CSOs to meet world class standards.
  • Develop training and capacity building activities for subrecipients to strengthen their ability to apply for, receive, and manage subawards related to finance and compliance.

Security    

  • Ensure compliance with security procedures and policies as determined by country leadership.
  • Proactively ensure that team members operate in a secure environment and are aware of policies.

Organizational Learning     

  • As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Supervisory Responsibility
All Finance Department staff

Accountability
Reports Directly To: County Director
Works Directly With: HQ Regional Finance Officer (with authority for technical financial matters); members of Operations, Program Managers, TSU team members, and others.

Knowledge and Experience    

  • A BA/S or equivalent in accounting or finance required; advanced degree preferred.
  • At least (4 + years for Manager; 7+ years for Director) of progressive financial management experience, including supervisory experience required.
  • At least 4 years’ experience in grants management as well as an understanding of (specific donor) regulations required.
  • At least 3 years’ international experience required; international NGO/PVO field office experience is preferred.   
  • Demonstrated experience and skill with budget preparation and analysis, financial reporting preparation and presentation and the proven ability to translate technical financial data into informative reports. 
  • Strong accounting skills and experience, including management of the general ledger, journal entries, payroll, payables and balance sheet.
  • Prior management experience and strong organizational skills.
  • Advanced computer skills in MS Office programs, particularly Excel.
  • Effective verbal and written communication, multi-tasking, organizational and prioritization skills.
  • Excellent oral and written English skills required; proficiency in (language) is (preferred/required).
  • Ability to work effectively with an ethnically diverse team in a sensitive environment.
  • Previous experience in insecure environments (if this is an insecure region).
  • Internationally recognized qualification in project or program management or a commitment to obtain the qualification in the early months of work.
  • Knowledge of Sphere standards and other training in humanitarian response preferred.

Success Factors
The successful candidate will have an ability to interact effectively across international and national program and finance teams successfully, both in a managerial as well as training capacity. S/he will be able to support programmatic objectives with timely and meaningful financial information, have a demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities. An impeccable professional standard of finance and procurement ethics and the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential. The Finance Manager must be willing to travel regularly to Mercy Corps field offices and project sites. The most successful Mercy Corps staff members have a strong commitment to teamwork and accountability, thrive in evolving and changing environments and make effective written and verbal communication a priority in all situations. 

Living Conditions / Environmental Conditions
The team is flexible on working location for this role and can accommodate remote-work, depending on adequate time-zone coverage with Myanmar and legal working status in selected country. The decision will be made on a case-by-case basis alongside HR depending on the profile of the selected applicant. 

Mercy Corps Team members represent the agency both during and outside of work hours when deployed in a field posting or on a visit/TDY to a field posting. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.

Ongoing Learning
In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development 

Diversity, Equity & Inclusion
Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.

We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.

Equal Employment Opportunity
Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.

We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics
Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.