STA - Subaward Advisor- Haiti

Finance & Compliance Port-au-Prince, Haiti


Description

About Mercy Corps

Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are diverse and every team member feels that they belong. We welcome diverse backgrounds, perspectives, and skills so that we can be stronger and have long-term impact.

Country Program Summary

Mercy Corps has been present in Haiti since 2010, focusing its interventions on Conflict Management and governance, Food security and Livelihoods, DRR. With funding from BHA, GAC, ECHO, and various institutional donors, Mercy Corps has been able to work together with communities in Haiti to promote resilience and sustainable livelihoods in our target communities, break the vicious cycle of poverty and environmental degradation, increase nutrition and food security in rural areas and increase economic opportunities for women and youth.

General Position Summary

The Subaward Advisor is responsible for managing the financial and operational aspects of subawards issued by Haiti during their time in Haiti and ensuring that there is enough skill transfer to the Sub awards team members to ensure they manage the subawards as per Mercy Corps Guidance. 

S/he will also lead efforts to build the capacity of local sub-recipients to meet finance and compliance requirements of the relevant program’s prime donor and other donors so that these local organizations develop professional personnel and systems. The Subaward Advisor will work under the direction of the Finance and Compliance Director and work closely with the Program Teams, Monitoring and Evaluation Manager, and the Operations department, and consult regularly with Mercy Corps’ MCG and MCE HQ compliance and legal departments. 

Essential Responsibilities

STRATEGY AND PLANNING

  • Ensure subawards are managed in accordance with Mercy Corps’ Subaward Financial Management Manual.
  • Participate in the design of RFAs or APS, publication of RFAs/APS, issuing of RFA/APS packages to prospective applicants, manage the administrative process of receiving RFA/APS applicant and providing the applicants to the RFA/APS Review Committee.
  • Administer competitive RFA/APS processes with, for each RFA/APS, clearly defined and communicated steps for selecting, negotiating and awarding subawards.
  • Review of RFA/APS applicants’ budgets and budget narratives for completeness, cost realism and compliance with RFA/APS budget requirements.
  • Conduct pre-award financial review and other due diligence of proposed subrecipients.
  • Ensure modifications to subawards are executed, in consultation with MC HQ departments when applicable, as needed.
  • Review subrecipient financial reports for correctness and completeness and ensure that reports are submitted on time.
  • Develop subrecipient monitoring plans, conduct financial monitoring and prepare financial monitoring visit reports.
  • Follow up on all subrecipient compliance issues and audits and document resolutions.
  • Process subrecipient payments in consultation with the relevant program manager and Finance department.
  • Carry out subrecipient financial close-outs, including ensuring that all requirements of the subaward agreement have been met and that subaward funds have been properly settled.
  • Provide compliance guidance and consultations to subrecipients on a demand-driven basis.
  • Assist subrecipients, as needed with subrecipient prior approval, waiver and other compliance requests to Mercy Corps.
  • Assist the program team with assessing subrecipient organizational needs, so that the subaward process strengthens the ability of local NGOs/CSOs to meet world class standards.  
  • Develop training and capacity building activities for subrecipients to strengthen their ability to apply for, receive, and manage subawards related to finance and compliance.

TEAM MANAGEMENT 

  • Assist team members with information, tools and resources to improve performance & reach objectives.
  • Promote accountability, communicate expectations and provide constructive feedback informally and formally via regular one on ones and performance reviews.
  • Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
  • Hire, orient and lead team members as necessary.

INFLUENCE & REPRESENTATION

  • Interface with the (donor) representatives to convey information about programs as appropriate.
  • Participate in sharing best practices with NGOs and governmental agencies.
  • Consistently demonstrate flexibility, resilience and ability to maintain positive relationships and composure, even under difficult circumstances.
  • Maintain high ethical standards and treat people with respect and dignity.
  • Demonstrate an awareness of his/her own strengths and development needs.

SECURITY  

  • Ensure compliance with security procedures and policies as determined by country leadership.
  • Proactively ensure that team members operate in a secure environment and are aware of policies.

Supervisory Responsibility

None

Accountability

Reports Directly To: Finance and Compliance Director

Works Directly With: Finance Department (with authority for technical financial matters); Operations Department, Program Managers, MCG/MCE HQ Compliance, and others 

Accountability to Participants and Stakeholders

Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects. 

Minimum Qualifications & Transferable Skills

  • At least 4 years of relevant field or management experience of complex, multi-dimensional programming including administering small subawards in MercyCorps environment.
  • At least 4 years experience in grants management as well as an understanding of USG regulations are required.
  • Demonstrated experience and skill with administrating solicitations for subawards, assessing potential subrecipients, and the proven ability to oversee a team that is responsible for monitoring subrecipients.  
  • Strong skills and experience working with donors to obtain approvals and waivers as necessary for compliance with donor regulations.
  • Prior management experience and strong organizational skills.
  • Advanced computer skills in MS Office programs, particularly Excel. 
  • Effective verbal and written communication, multi-tasking, organizational, and prioritization skills.
  • Excellent oral and written English skills required; proficiency in French is Preferred
  • Ability to work effectively with an ethnically diverse team in a sensitive environment. 
  • Previous experience in insecure environments 

Success Factors
The successful candidate will have an ability to interact effectively across international and national program teams successfully, both in a managerial as well as training capacity. S/he will be able to support programmatic objectives with timely and meaningful financial information, have a demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities. An impeccable professional standard of finance and procurement ethics and the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential. S/he must be willing to travel regularly to Mercy Corps field offices and project sites. The most successful Mercy Corps staff members have a strong commitment to teamwork and accountability, thrive in evolving and changing environments and make effective written and verbal communication a priority in all situations. 

Living Conditions / Environmental Conditions

The Subaward Advisor will be based in Port au Prince The location is unaccompanied and insecure. Housing is group accommodation with freedom of movement beyond the house/office guided by the Haiti security management policy. This position requires 10% of travel by to field offices

Mercy Corps team members represent the agency both during and outside work hours when deployed in a field posting or on a visit/TDY to a field posting. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.

Ongoing Learning

In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development 

Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.

We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.

Equal Employment Opportunity

Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.

We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.

As a safeguarding measure, Mercy Corps screens all potential US-Based employees. This is done following the conclusion of recruitment and prior to assuming full employment.

Our screening process is designed to be transparent and completed in partnership with new Team Members. You will have the opportunity to disclose any prior convictions at the conclusion of the recruitment process before the check is initiated. We ask that you do not disclose any prior convictions in your application materials or during the recruitment process.