Finance Manager - Emergency Response Programs- Haiti

Finance & Compliance Port-au-Prince, Haiti


Description

 About Mercy Corps

Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are diverse, and every team member feels that they belong. We welcome diverse backgrounds, perspectives, and skills so that we can be stronger and have long term impact.

Department Summary

Mercy Corps has been present in Haiti since 2010, focusing its interventions on various sectors. With funding from several donors. Since then, Mercy Corps has been able to work with communities in Haiti, through numerous programs to meet various needs. 

We work with youth and smallholder farmers to improve citizenship, reduce violence, create environmentally friendly farming practices for food production, and build disaster response capacities. 

We also work in disaster preparedness and response. Our work here focuses on fragile communities to strengthen their capacity to adapt quickly, recover and prevent future climate-related shocks. 

Country Objective: Promote resilience and sustainable livelihoods in our target communities. 

  • Break the vicious circle of poverty and environmental degradation 
  • Increase nutrition and food security in rural areas 
  • Increase economic opportunities for women and young people.

Following the recent Earthquake on the 14th of September 2021, Mercy Corps Haiti has assembled several programs with ranging focus from immediate disaster recovery, to post disaster and economic empowerment projects.  The Emergency Finance manager will have lead responsibility for the financial management of these programs as well as other financial accounting responsibilities

The Position

The Emergency Finance Manager is a member of the senior management team and part of the Mercy Corps Finance Department, and as such is responsible for all aspects of financial management of the country programs, WITH PARTICULAR EMPHASIS ON EARTHQUAKE RESPONSE PROGRAMS, working collaboratively to ensure compliance with Mercy Corps internal policies and procedures as well as donor regulations. S/he works under the direction of the Finance Director and is responsible for all financial functions in (location), including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance.   

The Emergency Finance Manager, in support of the Program Department, provides timely reports and assistance to the Finance and Compliance Director and the Program team to ensure that financial resources are used efficiently and effectively. 

Essential Responsibilities

STRATEGY AND PLANNING

  • Recognize opportunities for innovative action and create an environment of empowerment. 
  • Set direction by prioritizing and organizing actions and resources to achieve objectives and contribute to country-wide strategy development.  
  • Financial Management and point focal of all EMERGENCY funds.  
  • Work with the senior leadership team to develop and support the regional strategy.
  • Mobilize support services and risk management resources to enable country leadership teams to execute their respective strategic priorities.
  • Lead the development and administration of country level reports on key finance, operations, and human resources indicators. 

REGIONAL SYSTEMS AND SUPPORT FUNCTIONS

  • Ensure that effective systems are in place in all country offices for the adequate management of human resources, financial and operational field support functions.
  • Review and support country team adherence to Mercy Corps and donor policies and procedures.
  • Capture and disseminate best practices on operations, finance and HR systems across country teams to ensure highest quality and standards.
  • Provide dedicated support to country teams in the event of an emergency or start up of a complex program that requires additional resources.
  • Collaborate with country finance leads in producing bi-annual master budgets.

HUMAN RESOURCES, SAFEGUARDING AND DIVERSITY

  • Support Mercy Corps global and regional initiatives for human resources, including safeguarding and diversity, and talent development.
  • Collaborate with the people team to promote staff access to high quality learning opportunities, with a special emphasis on national team member development.
  • Assist with the on-boarding of senior team members, ensuring they are set up for success and familiar with agency systems, procedures, and protocols. 

RISK MANAGEMENT

  • Engage and support countries across the region to ensure that adequate risk management systems are in place.
  • Collaborate with country leadership to support preparedness and response to major disruptive events.
  • Engage with country teams on the internal audit process to track findings and ensure country team compliance with IA findings and recommendations.
  • Engage with country level Ethics and Assurance managers as well as the global Ethics and Assurance department to track and analyze trends and needs across countries.

 

Supervisory Responsibility

All Finance Department staff.

Accountability

Reports Directly To: Director of Finance and Compliance

Works Directly With: HQ Regional Finance Officer (with authority for technical financial matters); members of Operations, Program Managers, TSU team members, and others here

 

Accountability to Participants and Stakeholders

Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.

 

Minimum Qualification & Transferable Skills

  • A BA/S or equivalent in accounting or finance required; advanced degree preferred. 
  • At least (4 + years for Manager) of progressive financial management experience, including supervisory experience, grants management as well as an understanding of (specific donor) regulations required. 
  • At least 3 years’ international experience required; international NGO/PVO field office experience is preferred.     
  • Demonstrated experience and skill with budget preparation and analysis, financial reporting preparation and presentation and the proven ability to translate technical financial data into informative reports.   
  • Strong accounting skills and experience, including management of the general ledger, journal entries, payroll, payables, and balance sheet. 
  • Advanced computer skills in MS Office programs, particularly Excel.  
  • Effective verbal and written communication, multi-tasking, organizational and prioritization skills. Proficiency in English (Required) and French (preferred). 
  • Ability to work effectively with an ethnically diverse team in a sensitive environment.  

Success Factors

The successful candidate will have an ability to interact effectively across international and national program and finance teams successfully, both in a managerial as well as training capacity. S/he will be able to support programmatic objectives with timely and meaningful financial information, have a demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities. An impeccable professional standard of finance and procurement ethics and the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential. The Finance Manager must be willing to travel regularly to Mercy Corps field offices and project sites. The most successful Mercy Corps staff members have a strong commitment to teamwork and accountability, thrive in evolving and changing environments and make effective written and verbal communication a priority in all situations.

Living Conditions / Environmental Conditions

The position is based in Port au Prince Haiti, and it requires up to 30% travel to support country programs, which may include travel to locations where amenities are limited.  Housing for this role is in individual housing and staff will have access to good medical services and the living situation is of a high standard.

Ongoing Learning

In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development 

Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.

We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.

Equal Employment Opportunity

Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.

We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.