Admissions Coordinator
Description
Menlo School is seeking an energetic and dedicated individual to join our Admissions Office as the Admissions Coordinator. This role serves as a key ambassador for Menlo’s mission, values, and brand. The position fulfills four core functions: administrative support for the Director of Admissions and Financial Aid; primary point of contact for prospective families; coordination of daily admissions operations and document workflow; and logistical execution for admissions testing and events. This role offers opportunities for professional growth and increased operational responsibility over time.
This is a full-time, 12-month, non-exempt, on-site position.
Key Responsibilities
The following information is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all duties, responsibilities, or required skills. Primary areas of responsibility include but are not limited to:
Executive & Administrative Support
Maintain calendars and schedule meetings for the Director and the Admissions Office, coordinating with internal and external stakeholders.
Filter, prioritize, and respond to incoming emails and inquiries on behalf of the Director.
Prepare agendas, reports, meeting materials, room bookings, and AV setup for departmental meetings.
Order, track, and maintain inventory for admissions collateral, office equipment, technology, and event supplies.
Provide occasional coverage for the school reception desk as scheduled.
Prospective & Current Family Support
Deliver high-touch, welcoming service to prospective students and families during campus visits, calls, and email inquiries.
Triage and respond to communications from prospective families, feeder school personnel, and educational consultants.
Coordinate translation services and multi-language support (e.g., Spanish, Mandarin) for admissions materials, webinars, and events.
Collaborate on student onboarding and re-enrollment procedures across Upper and Middle School divisions.
Admissions Data & Operations
Administer the admissions database (Ravenna/Kira); maintain accurate records and generate reports for decision-making and yield projections.
Process application materials, clean data, tag files, and follow up with families and sending schools to complete application files.
Upload and process testing data (Star Assessments, writing samples) and facilitate score sharing with peer schools upon request.
Prepare and execute paper mailings and bulk digital communications for prospective and admitted families.
Event Logistics & Campus Outreach
Organize setup, facilities requests, vendor deliveries, and tech support for admissions events and testing sessions.
Assist in conducting campus tours, proctoring assessments, and facilitating prospective student interviews.
Engage with student admissions ambassadors and collaborate with the Communications team on master calendar scheduling.
Core Competencies
Mission Alignment: Deep understanding of Menlo School’s mission, values, and independent school admissions cycles.
Commitment to inclusion and belonging: Active dedication to diversity, equity, inclusion, belonging, and ongoing cultural competency.
Professionalism: High level of integrity, discretion with confidential information, and strong interpersonal warmth.
Organization: Meticulous attention to detail, problem-solving orientation, and strong time-management skills.
Qualifications
Required:
High School diploma or equivalent (Bachelor’s degree preferred).
Minimum 2 years of professional administrative or office experience.
Strong written and verbal communication skills in English.
Proficiency in Google Workspace, database management, and Excel/Google Sheets (data analysis, tables, basic formulas).
Ability to meet physical requirements of the role with reasonable accommodations.
Desired:
Fluency in Spanish or Mandarin.
Experience with Ravenna, Kira, Asana, Notion, or similar database/project management platforms.
Working Conditions & Physical Requirements
Requires sitting, standing, walking around campus (indoors/outdoors), computer work, and occasional lifting of up to 30 lbs.
Requires occasional evening and weekend availability for admissions events, as well as light travel for approved professional development.
We offer:
An exceptional work environment and caring community
Highly competitive salary
A comprehensive benefits package, including generous contributions to a retirement plan for eligible employees and their families. Learn more here.
To be considered for this position:
Please submit your resume and a brief cover letter outlining your interest and relevant experience through our application portal.
We thank all applicants in advance for their interest and will reach out only to those most closely aligned with the position's needs.
We are unable to sponsor or take over sponsorship of an employment visa for this position.
We look forward to hearing from you!
About us:
Menlo School is an independent, coeducational, college-preparatory school for students in grades six through twelve. Located in the heart of Silicon Valley and founded in 1915, the School is accredited by the Western Association of Schools and Colleges and is a member of the National and California Associations of Independent Schools.
Menlo is dedicated to providing a joyful, transformative education that empowers students to explore broadly, think critically, act responsibly, and navigate the complexities of an evolving world. Our relevant and engaging academic program—complemented by outstanding arts and athletics—sparks wonder, fosters a love of learning, and inspires students to reach their full potential as they grow in competence, confidence, and curiosity. Student care and the supportive relationships students build with teachers, coaches, and peers are at the heart of all we do as we uphold the highest ethical standards, develop character, and pursue a shared commitment to purposes larger than ourselves.
At Menlo, belonging is essential to who we are as a school. We embrace the growth and well-being of every member of our community by cultivating a culture rooted in kindness, trust, and belonging—one where everyone feels welcomed, included, and valued, and where our diverse backgrounds, identities, and ideas are honored with curiosity, care, and compassion.
Learn more about the Menlo School here.
Our equal opportunity employment policy:
Menlo School is committed to a policy of non-discrimination and equal opportunity for all employees and qualified applicants. We administer all personnel practices without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, marital status or domestic partnership status, disability, protected veteran status or military status, genetic information, or any other category protected under applicable law.
Pay Range:
The expected base salary range for this role is $80,000 – $105,000. Final placement within the range is determined by several factors, including skills, experience, education, job level, internal equity, full-time or part-time status, and scheduled working months, leaving room for salary growth.
Notice to recruitment agencies and third‑party recruiters: Menlo School does not accept unsolicited resumes or candidate submissions from external recruiters or recruitment agencies. Any resumes submitted without a prior signed written agreement in place with Human Resources will be deemed the property of the School, and no fees will be paid.
Job ID: 400