Legal Assistant

Corporate New York, New York

Position at Medidata Solutions

Medidata: Conquering Diseases Together


Medidata is leading the digital transformation of life sciences with the world's most-used platform for clinical development, commercial and real-world data. Powered by artificial intelligence and delivered by #1 ranked industry experts, the Intelligent Platform for Life Sciences helps pharmaceutical, biotech, medical device companies and academic researchers accelerate value, minimize risk and optimize outcomes. Medidata serves more than 1,000 customers and partners worldwide and empowers more than 100,000 certified users every day to create hope for millions of patients. Discover the future of life sciences:  


We know that diverse teams win and are fully committed to selecting leaders and employees that represent the markets in which we operate. We are still led by our Co-founders, Tarek Sherif and Glen de Vries, and have global operations in US, Europe and Asia with over 2000 employees.

Your Mission:

Medidata is looking for a Legal Assistant who will work closely with the Legal Operations Senior Manager and other senior members of the Legal team, including the General Counsel, in Medidata’s New York Office.  Legal Assistant will provide high-level support and direct assistance on complex and highly sensitive legal and administrative matters.

  • Assist the Legal Operations Senior Manager with supporting the day-to-day operations of a global legal department. 

  • Provide administrative support to the legal team, including arranging conference calls and meetings; organizing and maintaining calendars; and coordinating travel and preparing expense reports.

  • Draft correspondence, reports and other materials as requested.

  • Handle internal and external requests for information and conduct legal research as requested.

  • Coordinate the collection of legal accruals and invoices; assist with matter management and the management of financial data in the department’s e-billing system.

  • Maintain and update the company’s corporate entity structure and subsidiary portfolio, as required and in compliance with local jurisdictions; draft corporate resolutions and prepare corporate entity filings.

  • Maintain and update the Legal department’s physical and electronic files, documents, and record books in accordance with the company’s records retention policy.

  • Assist with the maintenance of the company’s intellectual property portfolio; track patent and trademark applications, deadlines, and filing fees; and assist with the execution of the company’s patent program.

  • Assist the commercial team with the review of contracts for special projects.

  • Other responsibilities as assigned.

Your Competencies:

  • Excellent organizational skills and strong attention to detail; ability to prioritize and manage multiple projects simultaneously.

  • Flexibility, a willingness to learn quickly, and a positive attitude in a fast-paced, dynamic environment.

  • High degree of professionalism and discretion, sound judgment and integrity, and the ability to maintain strict confidence absolutely required.

  • Excellent communication skills, both oral and written.

  • Strong interpersonal skills.

  • Ability to work independently and proactively, with sometimes little to no supervision; demonstrates initiative.

  • Strong decision making ability and analytical thinking.

  • Proficiency in MS Office (Word, Excel, Powerpoint) and Google Apps (Gmail, Google Drive).

  • Online legal research skills a plus.

  • Project management experience a plus.

  • Experience with administration of data protection exhibits a plus.

  • Knowledge of Thomson Reuters Legal Tracker a plus.

  • Notary public license a plus.

Your Education and Experience:

  • 3-7 years as a Legal Assistant, preferably in a law firm or in-house legal department

  • Bachelor’s degree

Medidata is making a real difference in the lives of patients everywhere by accelerating critical drug and medical device development, enabling life-saving drugs and medical devices to get to market faster. Our products sit at the convergence of the Technology and Life Sciences industries, one of most exciting areas for global innovation. Nine of the top 10 best-selling drugs in 2017 were developed on the Medidata platform.

Medidata’s solutions have powered over 14,000 clinical trials giving us the largest collection of clinical trial data in the world. With this asset, we pioneer innovative, advanced applications and intelligent data analytics, bringing an unmatched level of quality and efficiency to clinical trials enabling treatments to reach waiting patients sooner.

Medidata Solutions, Inc. is an Equal Opportunity Employer. Medidata Solutions provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability status, protected veteran status, or any other characteristic protected by the law. Medidata Solutions complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.