Event Coordinator
Description
Full-Time | US-Remote (Must be able to work flexible hours across PST–EST time zones)
The Global Executive Engagement Team is seeking a highly organized and detail-oriented Team Operations & Event Coordinator with strong communication skills to lead team operations and support Event Leads in delivering elevated executive engagement experiences for a global C-level audience. This role collaborates closely with senior internal stakeholders and cross-functional teams to ensure best-in-class engagement across all stages of program delivery, including production, attendee engagement, and project coordination. The ideal candidate will ensure programs are well supported, inspire target audiences, and reflect a world-class global brand experience.
Key Responsibilities
Team Operations
Lead operational functions of the Executive Engagement Team, including:
- Manage team budget, forecasting, contracts, payments, and vendor relationships
- Support governance processes by organizing and documenting team meetings and tracking action items (weekly syncs, quarterly retrospectives, cross-functional planning sessions)
- Maintain team knowledge base, including file organization, strategy materials, data management, and playbook updates
- Provide general project and administrative support, including research, executive event calendar management, template creation, and internal communications
Event Coordination
Support executive events (both owned and third-party) to ensure seamless execution of engagement programs:
- Assist Event Leads with end-to-end project support including kickoff meetings, site visits, event data management, vendor communications, stakeholder correspondence, and logistics coordination
- Plan and execute event components such as activities, transportation, accommodations, catering, and signage
- Manage event budgets including forecasting, purchase orders, invoicing, contracts, and vendor onboarding
- Support onsite execution and post-event reconciliation
- Provide onsite executive support including guest welcome and registration, material distribution, and continuous support throughout the event
- Programs may include annual flagship conferences, global marketing or innovation summits, industry conferences, partner events, sporting and cultural events, and curated executive dinners
Qualifications
- 2–4 years of experience in events, marketing, hospitality, or related field
- Excellent verbal and written communication skills; comfortable supporting stakeholders at all levels
- Highly organized, proactive, and self-motivated with strong attention to detail
- Experience supporting complex programs with tight timelines and competing priorities
- Strong executive presence; comfortable interacting with senior leaders (internal and external)
- Enthusiasm for event planning and willingness to support a wide range of tasks
- Exceptional proficiency in modern workplace productivity and collaboration tools (documents, spreadsheets, presentations, calendaring, project management, and AI-enabled tools)
- Ability to work extended hours including evenings, weekends, and holidays as required
- Availability to support key event dates throughout the year
- Willingness to travel domestically and internationally as needed
Who thrives with us:
- People who want to learn, but are self-motivated to learn from their projects
- People who enjoy the really hard problems
- People who enjoy having too much vs. too little to do
- People who like creating from nothing (We still need a lot built to support our growth)
- People who understand how to build and maintain relationships with their coworkers and their clients
- People who like making others successful and understand the value of that as much as making themselves successful
- People who leave their egos at home and really enjoy working with other brilliant people
About Marvel Marketers
Marvel Marketers (www.marvelmarketers.com) is a global Marketing Automation, Digital Marketing, Experience Management, and ABM Consultancy. Our clients are sophisticated so we only hire the best to keep up and add value along the entire Digital Marketing Maturity Curve. We also partner strategically on custom digital marketing roles to help support all areas of our client's Digital Marketing Strategy.
As we continue to grow and expand our service offerings, we are looking for the best and brightest to join our team. If you applied for a previous role, apply again! Our needs continuously change and evolve.