Event & Vendor Operations Manager
Description
We are seeking an experienced Event Operations Manager / Event Project Manager to lead the planning, production, and execution of large-scale global events, developer programs, and multi-channel content initiatives. This role combines event operations, program management, and vendor oversight to ensure flawless delivery of high-impact experiences. The ideal candidate is proactive, highly organized, comfortable navigating ambiguity, and skilled at managing multiple complex workstreams.
Key Responsibilities
1. Event & Program Management
- Lead end-to-end production and operations for multiple developer- or industry-focused events, including virtual, hybrid, and in-person experiences.
- Coordinate cross-functional partners such as event production agencies, creative teams, video teams, social, design, and localization.
- Manage stakeholder communication, run planning meetings, and provide status updates throughout the project lifecycle.
- Develop project scopes, timelines, budgets, and detailed plans for each event.
- Ensure all teams hit milestones, identify risks, and implement mitigation strategies.
- Produce post-event reporting, insights, and recommendations.
2. Vendor & Stakeholder Management
- Serve as the central point of contact for internal stakeholders and external vendors.
- Oversee vendor performance, alignment, and integration across all event components.
- Support contract and scope management, including SOWs, POs, invoices, and change requests.
- Provide regular updates to senior leadership and ensure clear information flow across teams.
3. Operational Infrastructure & Tools
- Build and manage organizational systems such as trackers, schedules, documentation, and operational hubs.
- Handle guest registration, speaker coordination, content tracking, and other event logistics.
- Manage communications workflows, approvals, and stakeholder updates.
- Continuously refine processes, templates, and best practices to increase efficiency and scalability.
4. Executive & Cross-Functional Support
- Prepare materials, agendas, and recaps for executive-level meetings.
- Draft, edit, and distribute communications, presentations, and event documentation.
- Ensure accurate, timely reporting of event updates, decisions, and action items.
Required Qualifications
- Bachelor’s degree.
- 3–5+ years of experience in event management, program management, or large-scale project management.
- Experience managing complex projects with multiple stakeholders and cross-functional dependencies.
- Strong understanding of event logistics and end-to-end event production.
- Proven ability to manage virtual, hybrid, and in-person events at scale.
- Excellent verbal and written communication skills, including experience communicating with senior leadership.
- Strong organizational, project management, and multitasking abilities.
- High attention to detail and accuracy.
- Proficiency with productivity and project management tools (e.g., Google Workspace, Microsoft 365, Asana, Airtable, etc.).
- Ability to work independently and in fast-paced, ambiguous environments.
- Commitment to inclusive event practices and accessibility.
Who thrives with us:
- People who want to learn, but are self-motivated to learn from their projects
- People who enjoy the really hard problems
- People who enjoy having too much vs. too little to do
- People who like creating from nothing (We still need a lot built to support our growth)
- People who understand how to build and maintain relationships with their coworkers and their clients
- People who like making others successful and understand the value of that as much as making themselves successful
- People who leave their egos at home and really enjoy working with other brilliant people
About Marvel Marketers
Marvel Marketers (www.marvelmarketers.com) is a global Marketing Automation, Digital Marketing, Experience Management, and ABM Consultancy. Our clients are sophisticated so we only hire the best to keep up and add value along the entire Digital Marketing Maturity Curve. We also partner strategically on custom digital marketing roles to help support all areas of our client's Digital Marketing Strategy.
As we continue to grow and expand our service offerings, we are looking for the best and brightest to join our team. If you applied for a previous role, apply again! Our needs continuously change and evolve.