Executive Admin Assistant

Administrative Dallas, Texas


Position Summary

Serve as Executive Assistant providing comprehensive administrative support to Divisional President.



  • Manage internal and external relationships of the Division, for example coordinating and interacting with the Office of the President & CEO and other MM divisions.
  • Provide counsel to the division president on administrative matters or decisions affecting division relationships by supplying information from a variety of sources.
  • Prepare presentations, charts, graphs and administrative reports as required using Excel, Power Point, Word and other approved software.
  • Exercise independent judgment and discretion regarding confidential matters.
  • Use advanced computer skills to create, modify and update presentation, write memos, plan conferences/meetings/company events, reserve conference rooms and arrange international and domestic travel.
  • Manage the division president’s calendar in Outlook and coordinate complex calendar management across the Division and other departments as needed.
  • Examine correspondence, including email, determine work priorities, engage in obtaining and distributing information as appropriate.
  • Make arrangements for official guests and receive visitors as required.
  • Interact with internal and external consultants, vendors, business leaders and employees.
  • Demonstrate the ability to foresee problems and react intelligently to prevent them.
  • Utilize analytical skills and a broad understanding of the business to effectively interpret needs.

Minimum Education and Experience

  • Minimum 5 years of administrative experience supporting senior level executives
  • Degree preferred

Knowledge, Skills and Abilities

  • Expert computer skills: Excel, Word, PowerPoint, Outlook, Internet and Visio
  • Effective communication skills with both internal and external business contacts; excellent customer service skills
  • Knowledge of fundamental business principles as well as an understanding of the overall industry in which the business operates
  • Excellent organizational skills with an ability to think proactively and prioritize work
  • Excellent listening skills and ability to work with employees at all levels of the corporation
  • Must possess high degree of accuracy, confidentiality, discretion, and independent judgment
  • Ability to work with and handle confidential/non-public information
  • Self-starter with professional demeanor, sensitivity to others and keen willingness to learn

Equal Opportunity Employer/Veterans/Disabled