Facilities Coordinator

Operations Springfield Gardens, New York



Facilities Coordinator

Main Purpose

The Job function of the Facilities Coordinator is to provide technical expertise, coordination of the activities related to the GMP (Good Manufacturing Practices) maintenance of the Branch facilities, equipment, utilities and supporting services and to collaborate in this aspect to the GMP compliance of the facility.

Main Duties and Responsibilities

  • Managing the upkeep of equipment and supplies to meet health and safety standards
  • Ensures emergency preparedness procedures are implemented properly.
  • Coordination and follow up of the compliance of the Annual Schedule of Maintenance and Calibration planned for the Branch.
  • To coordinate the maintenance, calibration, and qualification services from the appointed vendors ensuring that the service of the vendors meets with the requirement in the technical and GMP standpoint.
  • Ensure technical maintenance of the Branch for other supporting services: Alarm system, CCTV system, Access control system, Security system, Fire prevention and suppression system.
  • Monitor CMS (Central Monitoring System) performance in terms of the CMS hardware functionality and required maintenance to ensure CMS proper performance at the Branch (internet service, LAN connectivity to CMS server, installation conditions).
  • Coordination of the activities of CMS sensor challenge testing and CMS sensors calibrations
  • Monitor CMS alerts and raise corresponding alerts documentation as per SOPs (Standard Operating Procedures).
  • To lead the Alarm response team group and activities for the attention of CMS alarms response.
  • Coordination of qualification activities to the GMP equipment, systems, facilities with global area of Validation and Qualification and Qualification vendors.
  • Management of GMP vendors for: Maintenance of HVAC (Heating, Ventilation and Air Conditioning), Cold Room, Ultra-low freezers, Freezers, Backup generator, temperature monitoring devices, electrical installation, Access control, CCTV, Security systems, Fire prevention and suppression system.
  • Coordination of supporting services from suppliers of Pest control, Cleaning, Security, Safety at facilities, Electrical installation, general maintenance to building.
  • Control and management of proper registering and documentation of the maintenances (corrective, preventive, emergency), calibrations and qualifications taking place in the Branch to meet with GMP, GDocP (Good Documentation Practices) and Company SOPs.
  • Coordination of emergency maintenances with suppliers under critical response times to prevent Temperature excursions in emergency circumstances.
  • Member of DRP (Disaster Recovery Plan) and Business continuity plans.


  • To always adhere to all company Policies.
  • To undertake any other reasonable duties at the request of the Line Manager.


  • Knowledge in technical matters of engineering and maintenance of equipment in GMP environment
  • Knowledge in technical matters of calibration of temperature monitoring devices
  • Knowledge in qualification process
  • Operations & Engineering Specialist should have a minimum of 3-4 years of experience in technical and GMP environment
  • Experience in a Pharmaceutical environment
  • Technical or bachelor's degree level in the careers of:
    • Engineering

    • Industrial Engineering

    • Plant engineering

    • Pharmaceutical production or equivalent experience

Marken is a wholly owned subsidiary of UPS and is a critical part of UPS Healthcare. Marken offers a state-of-the-art GMP-compliant depot network and logistic hubs for clinical drug product storage and distribution worldwide, and supports cell and gene therapy logistics services from clinical to commercial, while maintaining the leading position for Direct-to-Patient and Home Healthcare services, biological sample shipments and biological kit production.

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