Office Administrator-1 year contract

Facilities & Operations Hong Kong, Hong Kong

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Description

Position at The Maples Group (Financial Services)

Position: Receptionist/Office Administrator
Location: Hong Kong 

About Us
The Maples Group is a global leader in financial services, trusted by many of the world’s largest hedge fund managers, private equity firms, and international corporations.
 
Our side-by-side financial and legal teams consistently deliver award-winning services to a global client base, offering unrivalled learning and career opportunities to our 2,500 colleagues worldwide.
 
What’s it like to work here?
We are driven to excel, and collaboration is key to our continued success. We can go further for our clients because we go further for each other too. Our inclusive culture creates an environment where people can be themselves at work while doing their best work. No matter where you work in the Maples Group, you will be part of a global team.
 
The Opportunity
The Receptionist/Office Administrator reports to the Operations Manager who will serve in our operations department and assist with the smooth running of our Hong Kong offices. Primary responsibilities include: 
  • Manning of the reception and conference rooms.
  • Greeting of clients and visitors.
  • Procurement of office pantry and stationeries supplies.
  • Liaising with vendors and service providers, and identifying operational issues as they arise through daily check lists and office walkthroughs.
  • Manage incoming and outgoing documents including arrangement of local and overseas couriers.
  • Assist with staff functions and client events.
  • Ad hoc work and projects as required.

What You Bring 

In addition to indisputably high ethical standards and strong integrity, the ideal candidate should possess the following: 

  • Higher Diploma or above
  • At least 3 years prior relevant working experience in office administration
  • Proficiency in Microsoft Office Suite and Microsoft Outlook
  • The candidate should also possess strong coordination, negotiation and communication skills
  • Pleasant, independent, self-motivated, organized and detail-minded
  • Ability to communicate effectively in both spoken and written English and spoken Mandarin is mandatory
  • Previous experience in a multinational environment preferred.

Benefits & Rewards 

The most enduring professional relationships are reciprocal relationships. The Maples Group prioritises employee health and wellbeing. Depending on your location, we offer a range of benefits, including: 

  • Comprehensive health coverage (medical, dental and optical)
  • Competitive vacation packages
  • Educational assistance and professional development programmes
  • Savings or pension plan
  • Life insurance
  • Travel insurance
  • Global mental wellness programme
  • Social events

About the Maples Group 

Over five decades, the Maples Group has grown from modest beginnings into one of the world's preeminent professional services firms, offering specialised fiduciary, fund administration, regulatory and compliance, entity formation and management and legal services on the laws of the British Virgin Islands, the Cayman Islands, Ireland, Jersey and Luxembourg. 

You can learn more about the Maples Group on our corporate website. Experience our culture and our people on our Careers Page or on LinkedIn. 

Disclaimer: All personal information collected during the application process will be used for recruitment-related purposes only. Please refer to our Job Applicant Privacy Notice at maples.com/privacy for details on how we handle personal information relating to job applicants. 

 

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