Description

Position: Assistant Vice President – Company Secretarial

Location: London, United Kingdom

About Us

The Maples Group is a global leader in financial services, trusted by many of the world’s largest hedge fund managers, private equity firms, and international corporations.

Our side-by-side financial and legal teams consistently deliver award-winning services to a global client base, offering unrivalled learning and career opportunities to our 2,500 colleagues worldwide.

What is it like to work here?

We are driven to excel, and collaboration is key to our continued success. We can go further for our clients because we go further for each other too. Our inclusive culture creates an environment where people can be themselves at work while doing their best work. No matter where you work in the Maples Group, you will be part of a global team.

The Opportunity

We are looking for an Assistant Vice President to join our Entity Formation and Management Team as part of our financial services business in London.

As part of the global expansion of the Maples Group’s financial services offering, our London office opened its doors in 2015. Located in Bishopsgate, a commitment to service excellence and investment in our people quickly established London as a key part on Maples’ European footprint, which also includes offices in Ireland, Luxembourg, Netherlands and Jersey.

Reporting to the Vice President, Entity Formation and Management, the successful candidate will be an experienced professional with strong technical knowledge of UK corporate secretarial requirements, excellent organisational skills and a client-focused approach.

Key Duties:

The Assistant Vice President will undertake a broad range of client management responsibilities, including but not limited to:

• Managing a portfolio of UK client entities, ensuring compliance with statutory, regulatory and transactional obligations
• Acting as a primary point of contact for client companies, directors, legal advisers, auditors and other professional service providers
• Delivering a high standard of client service and supporting the maintenance of strong client relationships
• Liaising with lawyers, investment managers, arrangers, lenders, external directors and other stakeholders on company secretarial matters
• Assisting with onboarding new clients and entities, including completion of KYC and related due diligence requirements
• Maintaining statutory registers and corporate records
• Coordinating Companies House filings, including confirmation statements, changes to directors, PSC filings, share capital changes and other statutory filings
• Assisting clients with their Companies House identity verification requirements
• Monitoring developments in UK company law, Companies House requirements and corporate governance practices
• Assisting the Vice President with the day-to-day management of the entity formation and management team
• Reviewing the work of junior team members and providing guidance, training and mentorship
• Supporting internal projects, including system enhancements, regulatory initiatives, policy updates and process improvements
• Monitoring portfolio compliance metrics, billing and accounts receivable to ensure matters are maintained in accordance with internal requirements
• Ensuring adherence to internal policies, procedures, risk management and regulatory obligations
• Supporting business development initiatives and relationship management activities
• Developing relationships with law firms, accounting firms, private equity sponsors, financial institutions and other intermediaries
• Representing the Maples Group at industry events, networking opportunities and client meetings

Requirements

In addition to indisputably high ethical standards and autonomy, the ideal candidate possesses the following:

• A bachelor's degree or equivalent professional qualification
• At least 5 years' experience in a corporate secretarial or corporate governance role, ideally within a UK corporate services provider
• Experience managing governance processes for UK corporate entities
• Excellent drafting skills, resolutions and governance documentation
• Strong organisational skills and the ability to manage multiple competing priorities
• Excellent written and verbal communication skills
• A proactive and client-focused approach with strong attention to detail
• Experience mentoring or supervising junior team members
• CGIUKI (formerly ICSA) qualification, or progress towards qualification, is desirable

Benefits & Rewards

The most enduring professional relationships are reciprocal relationships. The Maples Group prioritises employee health and wellbeing. Depending on your location, we offer a range of benefits, including:

• Comprehensive health coverage (medical, dental and optical)
• Competitive annual leave entitlement
• Pension scheme
• Life insurance
• Educational assistance and professional development programmes
• Global mental wellness programme
• Travel insurance
• Social events
• Hybrid work

You can learn more about the Maples Group on our corporate website.  Experience our culture and our people on our Careers Page or on LinkedIn.

Disclaimer: All personal information collected during the application process will be used for recruitment-related purposes only. Please refer to our Job Applicant Privacy Notice at maples.com/privacy for details on how we handle personal information relating to job applicants. 

Please note that it is the Maples Group standard policy to undertake various background screening checks on all applicants to whom a conditional job offer is made. Except for roles based in the Republic of Ireland, the background checks will include criminal records checks when a conditional job offer is made. If you have a criminal record, it does not mean that your job offer will be automatically withdrawn. The Maples Group will make all job offer decisions on a case-by-case basis and will take a number of factors into account, such as the role that you are applying for and the nature and circumstances of the past offence. You will have the opportunity to discuss the matter with us before a decision is made. Further details will be provided at the time any conditional job offer is made.