Position: CORPORATE ADMINISTRATOR/CORPORATE ADMINISTRATIVE ASSISTANT

Location: SINGAPORE

About Us

The Maples Group is a global leader in financial services, trusted by many of the world’s largest hedge fund managers, private equity firms, and international corporations.

Our side-by-side financial and legal teams consistently deliver award-winning services to a global client base, offering unrivalled learning and career opportunities to our 2,500 colleagues worldwide.

What’s it like to work here?

We are driven to excel, and collaboration is key to our continued success. We can go further for our clients because we go further for each other too. Our inclusive culture creates an environment where people can be themselves at work while doing their best work. No matter where you work in the Maples Group, you will be part of a global team.

The Opportunity

The successful candidate reports to the Vice President and supports Corporate Secretary Department. Its tactical responsibilities feed one larger objective: will be responsible for providing client management, board support and corporate secretarial services to a single strategic client. Primary responsibilities include:

• support the Vice President and Assistant Vice Presidents to manage a portfolio of Singapore private entities
• responsible for all aspects of establishing and on-going administration of client companies
• must be familiar with all aspects of these processes (including ACRA filings), maintaining statutory records, preparation of board and shareholder written resolutions and providing other corporate secretarial services to ensure that client companies are in compliance with all statutory and regulatory requirements
• occasionally involve in arranging board and general meetings and, if applicable, attendance at such meetings and writing of meeting minutes
• perform client on-boarding and maintain information in our internal systems regarding all client companies including KYC data
• overseeing daily operations with a view to maintaining workflow and applying high corporate governance standards in all areas

What You Bring

In addition to indisputably high ethical standards and autonomy, the ideal candidate possesses the following:

• must be able to work independently, have strong problem solving and organizational skills, thrive at multi-tasking and attention to details
• able to work efficiently under pressure to meet tight deadlines
• possess a law, accountancy or business degree or diploma from a reputable institution and/or is a qualified Singapore Chartered Secretary or pursuing such a qualification
• strong technical, communication and soft skills and able to build excellent relationships with clients and team members
• have between 4 to 6 years’ corporate secretarial experience for the Corporate Administrator position and between 2 to 4 years’ corporate secretarial experience for the Corporate Administrative Assistant position, in an established Singapore law, accounting or corporate secretarial firm
• fresh graduates who can demonstrate an interest to pursue a career in corporate secretarial services will also be considered for the Corporate Administrative Assistant position

The interview process may include an aptitude test.

Only Singapore citizens and permanent residents are encouraged to apply.

Benefits & Rewards

The most enduring professional relationships are reciprocal relationships.  The Maples Group prioritises employee health and wellbeing. Depending on your location, we offer a range of benefits, including:

• Comprehensive health coverage (medical, dental and optical)
• Competitive vacation packages
• Educational assistance and professional development programmes
• Savings or pension plan
• Life insurance
• Travel insurance
• Global mental wellness programme
• social events

About the Maples Group

Over five decades, the Maples Group has grown from modest beginnings into one of the world's preeminent professional services firms, offering specialised fiduciary, fund administration, regulatory and compliance, entity formation and management and legal services on the laws of the British Virgin Islands, the Cayman Islands, Ireland, Jersey and Luxembourg.

You can learn more about the Maples Group on our corporate website.  Experience our culture and our people on our Careers Page or on LinkedIn.

Disclaimer: All personal information collected during the application process will be used for recruitment-related purposes only. Please refer to our Job Applicant Privacy Notice at maples.com/privacy for details on how we handle personal information relating to job applicants.