Audit Confirmations Administrator -Fixed Term Contract
Description
OVERVIEW
The Maples Group is a standard bearer in financial and legal services, trusted by many of the world’s largest hedge fund managers, private equity firms and international corporations.
Our distinction flows from our carefully curated team: 2,500+ professionals characterised by tenacity, ethics and exacting excellence. Operating in key financial centres across the Americas, Asia, Europe and the Middle East, our international presence offers a unique springboard for career development and cross-cultural immersion. Our side-by-side financial and legal services are similarly ripe for interdisciplinary learning and growth.
The Maples Group looks to add a Leeds based Audit Confirmations Administrator on a three-four month fixed term contract to our team and invites eager and qualified candidates to apply. We are committed to diversity, inclusion and equality of opportunity as we attract, retain and develop world-class talent.
Who We Seek
The successful candidate will be a member of the team responsible for processing changes to client data within the core business systems, reconciling data across systems and identifying and removing duplications combined with responding to 3rd party auditor requests on behalf of our global client base. They will develop a strong understanding of the client data and audit confirmation process, and be able to interpret various data elements correct and to respond to auditor requests to ensure the response is an accurate reflection of the client's account information at a point in time. They will also interact with lawyer teams and finance support staff to obtain the correct information for the responses.
About the Role
Peak Season for Audit Confirmations runs from February to May annually and high volumes of requests are submitted for processing. This period is when the vast majority of time will be spent within the audit process. This successful candidate will assist in completing approximately 3,500 audit confirmation responses and 500 confirmation updates over the period.
Key areas of responsibility are:
- Tracking audit letter requests received through a dedicated email inbox
- Initiation of the process by registered office checks and conflict checks though the Maples Audit Request System
- Obtaining relevant balances through the Audit Summary Report located on Maples Intranet and the Aderant practice management system
- Preparing the audit confirmation letter through application of the correct tailoring to the Maples standard template
- Liaising with the global lawyer teams to obtain details of litigation and approval of the letter
- Preparing updated audit confirmations through application of the correct tailoring to the Maples standard template
- Ensure queries and escalations are handled correctly and promptly through to appropriate resolution
- Provide a high level of professional customer service to internal and external customers appropriate to a highly regarded international Law Firm
EXPERIENCE
What You Bring
- Fluency in written and spoken English is essential
- Fast data input with first time accuracy
- Experience of working in a legal environment (preferred but not essential).
- The successful candidate must be proficient in MS applications including Word, Excel and PowerPoint
- Excellent attention to detail and accuracy.
- Proven ability to handle multiple priorities and a wide range of different tasks.
- Proactive and deadline oriented.
- Self-motivated, ambitious and a team player.
- Excellent project, organisational and time management skills
BENEFITS & REWARDS
The most enduring professional relationships are reciprocal relationships. The Maples Group prioritises employee health and wellbeing. Depending on your location, we offer a range of benefits, including:
- Comprehensive health coverage (medical, dental and optical)
- Competitive vacation packages
- Educational assistance and professional development programmes
- Savings or pension plan
- Life insurance
- Travel insurance
- Global mental wellness programme
- Sports clubs and social events