Human Resources Administrator
Description
OVERVIEW
The Maples Group is a standard bearer in financial and legal services, trusted by many of the world’s largest hedge fund managers, private equity firms and international corporations.
Our distinction flows from our carefully curated team: 2,500+ professionals characterised by tenacity, ethics and exacting excellence. Operating in key financial centres across the Americas, Asia, Europe and the Middle East, our international presence offers a unique springboard for career development and cross-cultural immersion. Our side-by-side financial and legal services are similarly ripe for interdisciplinary learning and growth.
The Maples Group is seeking an HR Administrator for our team of HR professionals and invites eager and qualified candidates to apply. We are committed to diversity, inclusion and equality of opportunity as we attract, retain and develop world-class talent.
Who We Seek
Our merit-based culture suits professionals in pursuit of boundless careers and lives. Beyond their acumen, team members are collaborative and conscientious, bringing a healthy sense of drive and purpose to each interaction and to all aspects of their work.
About the Role
The HR Administrator provides proactive administrative and operational support to Cayman and BVI, ensuring the efficient delivery of HR Services and compliance with firm policies, immigration, and regulatory requirements. This role plays a key part in maintaining accurate HR data, coordinating onboarding and offboarding, administering benefits, and supporting immigration and employee relations processes.
This position requires strong organisational skills, confidentiality, and professionalism, with the ability to manage multiple priorities in a fast-paced environment and to provide exceptional internal service to all employees and stakeholders. Main responsibilities include but are not limited to:
- Deliver day-to-day HR administrative support, ensuring accuracy and timeliness
- Maintain employee records and HR systems, in line with data protection requirements and firm standards
- Prepare HR documentation including offer letters, contracts, change of term letters, and employment verification letters
- Monitor the HR shared inbox and systems, ensuring timely, professional, and solution-focused responses
- Coordinate all new hire logistics, including offer letters and contract preparation, background checks, orientation and system set-ups
- Support relocation support where required (e.g. flights, hotels, car rentals)
- Administer leaver processes, including resignation acceptance, system updates, and exit documentation
- Support the administration of remuneration, benefits, and pensions, in collaboration with Accounts and HR Business Partners
- Support with monthly payroll tracking and reporting, ensuring accuracy and compliance with internal and statutory requirements
- Liaise with benefit providers to resolve employee queries and maintain up-to-date records
- Support with the preparation and submission of work permit, permanent resident and related immigration documentation
- Liaise with WORC and other regulatory bodies as required, ensuring compliance and accurate record keeping
- Maintain tracking for permits, expirations, and related renewals
- Support HR initiatives, performance management cycles, and compensation benchmarking
- Aid with year-end processes, firm events, and other HR projects as required
- Conduct market research and maintain salary data to inform HR planning and Business Staffing Plan submissions
- Provide support for special HR initiatives (e.g. annual Hurricane Evacuation Programme, Business Staffing Plan reporting, diversity, inclusion, and employee engagement projects
EXPERIENCE
What You Bring
In addition to indisputably high ethical standards and autonomy, the ideal candidate possesses the following:
- Minimum of an Associate degree in Human Resources, Business Administration, or a related field
- 2+ years of HR generalist experience, ideally in a legal or professional services environment
- Immigration experience would be an asset
- Excellent organisational, time management, and problem-solving skills
- High attention to detail with proven accuracy and consistency under tight deadlines
- Strong written and verbal communication skills with a customer-focused approach
- Proficiency in Microsoft Office and HRIS systems (e.g. Workday, or equivalent)
- Ability to work under pressure and to accommodate tight deadlines with multiple stakeholders
- Ability to maintain discretion and confidentiality at all times
- Collaborative team player with initiative and commitment to continuous improvement
BENEFITS & REWARDS
The most enduring professional relationships are reciprocal relationships. The Maples Group prioritises employee health and wellbeing. Depending on your location, we offer a range of benefits, including:
- Comprehensive health coverage (medical, dental and optical)
- Competitive vacation packages
- Educational assistance and professional development programmes
- Savings or pension plan
- Life insurance
- Travel insurance
- Global mental wellness programme
- Sports clubs and social events
ABOUT MAPLES GROUP
Over five decades, the Maples Group has grown from modest beginnings into one of the world's preeminent professional services firms, offering specialised fiduciary, fund administration, regulatory and compliance, entity formation and management and legal services on the laws of the British Virgin Islands, the Cayman Islands, Ireland, Jersey and Luxembourg.
You can learn more about the Maples Group on our corporate website. Experience our culture and our people on our Careers Page or on LinkedIn.
Maples’ standard policy to undertake various background screening checks, including criminal records checks, on all applicants to whom a conditional job offer is made. Maples will only ask applicants to disclose a past criminal conviction when a conditional job offer is made. If you have a criminal record it does not mean that your job offer will be automatically withdrawn. Maples will make all job offer decisions on a case by case basis and will take a number of factors into account, such as the role that you are applying for and the nature and circumstances of the past offence. You will have the opportunity to discuss the matter with Maples before a decision is made.
Disclaimer: All personal information collected during the application process will be used for recruitment-related purposes only. Please refer to our Job Applicant Privacy Notice at maples.com/privacy for details on how we handle personal information relating to job applicants.