Assistant Substitute Coordinator

Support Positions Richmond, California





Job Description

Title:Assistant Substitute Coordinator


Location:Making Waves Academy Richmond

Reports to:Substitute Coordinator

Status:Full-time, Exempt


Position Summary

The role of the Assistant Substitute Coordinator, under the direction of the Substitute Coordinator, is to assist with administrative tasks related to arranging substitute teacher requests for both the middle and upper school. This role includes assisting with daily monitoring of the requests for substitute teachers, due to planned or unplanned absences, and working to staff these absences with credentialed substitute teachers. Also, the Assistant Substitute Coordinator troubleshoots potential issues, communicates concerns as they relate to teacher absences and coverage, and maintains consistent communication with the Substitute Coordinator.


Primary Responsibilities


Administrative Responsibilities 

  • Support with managing the academy-wide substitute request process
  • Assist in communicating daily schedules to substitute teachers
  • Support with recording teacher absences and collecting data regarding coverage needs
  • As needed, stock and maintain substitute binders with documents on MWA protocols for substitutes
  • Collect and organize data related to substitute requests and faculty absences upon requests
  • Scan the environment for potential threats to safety for students connected to appropriate substitute teacher performance and actions as well as general supervision on the campus
  • As needed, teach classes when adequate substitute coverage cannot be obtained


Additional Responsibilities and Expectations


Mission Alignment

  • Demonstrate knowledge of, and support, Making Waves Academy’s mission, core values, standards, competencies, and code of conduct outlined in the Employee Handbook.
  • Participate in the school community – attending school competitions, performances, assemblies, and extracurricular activities.


Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers, photocopiers and smartphones.



Physical Demands

While performing the duties of this job, the employee may be required to lift items more than 10 lbs. and walk to both Middle and Upper School campuses.



Some travel required for MWA related events, such as workshops or conferences.






  • Two years or more of substitute teaching experience
  • Administrative experience highly desirable



  • Highly effective and professional communication skills with staff, students and families
  • Professional orientation – appearance, communication, organization, and attitude
  • Ability to problem solve in high pressure situations
  • Ability to work collaboratively and independently
  • Ability to work effectively in fast-paced environments with limited supervision
  • Ability to solve problems efficiently
  • Ability to adapt and align on school-related initiatives
  • Highly organized, goal-oriented, detail-oriented, and focused on outcomes
  • Ability to communicate with and build relationships with students and their families in the culturally and linguistically diverse MWA community
  • Ability to uphold and reinforce school policies  and  procedures  when addressing students and families
  • Demonstrated understanding of technology and literacy learning platforms (Microsoft Office Suite, PowerSchool, Canvas, Blackboard, Google Drive and Calendar, if applicable)




  • Bachelor’s Degree required
  • Current CA teaching credential or substitute teaching permit required



  • Spanish language proficiency preferred but not required
  • Passing CBEST scores









Equal Employment Opportunity Is Our Policy

The School is an equal opportunity employer. It is the policy of the School to afford equal employment and advancement opportunities to all qualified individuals without regard to their perceived or identified: race (including traits historically associated with race, such as hair texture and hairstyle, including but not limited to braids, locks, and twists); color; gender, (including gender identity, gender expression, and transgender identity, whether or not the employee is transitioning or has transitioned); sex (including pregnancy, childbirth, breastfeeding, and medical conditions related to such); religious creed (including religious dress and grooming practices); marital/registered domestic partner status; age (forty (40) and over); national origin or ancestry (including native language spoken and possession of a driver’s license issued to persons unable to prove their presence in the U.S. is authorized by federal law); physical or mental disability (including HIV and AIDS); medical condition (including cancer and genetic characteristics); taking of a leave of absence pursuant to the Family Medical Leave Act (“FMLA”), Pregnancy Disability Leave (“PDL”) law, Americans with Disabilities Act (“ADA”), California Family Rights Act (“CFRA”), the Fair Employment and Housing Act (“FEHA”), or laws related to domestic violence, sexual assault, and stalking laws; genetic information; sexual orientation; military and veteran status; or any other consideration made unlawful by federal, state, or local laws.

This policy extends to all job applicants and employees and to all aspects of the employment relationship, including the hiring of new employees and the training, transfer, promotion, discipline, termination, compensation and benefits of existing employees. For a full copy of our non-discrimination policy, visit: