Compliance and Assessment Administrator

Leadership Richmond, California




Job Description

Title: Compliance and Assessment Administrator 

Division: Making Waves Academy Schools (Central Office)

Location: Making Waves Academy 

Reports to: Chief of Staff

Status: Full Time, Exempt (Year-Round)


Position Summary

Under the direction of the Chief of Staff (COS), the role of the Compliance and Assessment Administrator will be the lead administrator shares the responsibility of managing and supporting compliance-related tracking, processes and deliverables for Making Waves Academy (MWA) with the Compliance and Data Systems Administrator. In addition to the compliance aspect, this role has an emphasis on mandated assessments. This role monitors the successful completion of classroom-based and state-mandated assessments with fidelity to required or desired practices. Testing systems include various assessments including but not limited to the CAASPP, ELPAC, diagnostics, and interims. The Compliance and Assessment Administrator supports with the tracking, delivering, and disseminating student achievement data and annual state reporting activities to the CEO, Chief of Staff, and Senior Leaders at the school.


Primary Responsibilities



  • Develop, manage, and implement systems for monitoring completion of fiscal and programmatic submissions including the LCAP, SPSA, WASC accreditation, and board conflict of interest-related filings.
  • Provide training resources to staff responsible for state assessments as well as submission of fiscal and programmatic submissions.
  • Review proposals for new assessments/benchmarks for compliance to state, federal, and local requirements.


Data Progress Monitoring, Analysis, and Reporting

  • Monitor the extent to which the school is developing and maintaining data systems, data walls, metrics, key performance indicators (KPIs), and other data streams that help MWA leadership, and other stakeholders track and assess growth in student learning.
  • Provide guidance to leadership and staff on data sources and how to access them.  Monitor the extent to which professional development opportunities incorporate the use of data including but not limited to subject-specific assessments and course evaluations.
  • Monitor the extent to which data is being utilized to monitor student progress including but not limited to GPA, attendance, assessments and benchmarks.
  • Partners with the Compliance and Data Systems Administrator to monitor compliance with AB1505 with regards to data and assessment; flags non-compliance and share this information with the relevant stakeholders to address or to correct.



Assessment Administration, Consultation, and Evaluation

  • Evaluate the school’s implementation of annual state testing and build the capacity of MWA leadership to administer these various forms of assessment through training, meeting consultation, and evaluation. Areas of accountability include:
    • student test administration, coordination of all state and compliance-related test logistics
    • train faculty on testing process and monitor and support the collection of all required forms and documents
    • state- mandated communication/notifications to stakeholders
  • Provide key test data and scores to MWA leadership in supporting class and course placement and the English Language Development reclassification process.
  • Serve as the tertiary LEA CAASPP and ELPAC Coordinator and only acting in that capacity if the first and secondary appointees are not available.
  • Research national best practices for data systems and analysis and propose research-based approaches to MWA leadership on various ways to consider utilizing data and assessment in building a continuous learning and improvement cycles and systems.


Additional Responsibilities and Expectations


Mission Alignment

  • Demonstrate knowledge of, and support, Making Waves Academy’s mission, core values, standards, competencies, and code of conduct outlined in the Employee Handbook.
  • Participate in the school community – attending school competitions, performances, assemblies, and extracurricular activities.



  • Perform additional duties as assigned.


Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers, photocopiers and smartphones.



Physical Demands

While performing the duties of this job, the employee may be required to lift files, open filing cabinets and bend or stand on a stool as necessary, and sit for long periods of time.



Some travel required for MWA related events, such as workshops or conferences.




-          Minimum 3 years of relevant professional work experience coordinating school-wide testing activities.

-          Minimum 3 years of experience using a variety of technology applications and platforms to aid instruction and or data analysis.

-          Minimum 2 years or more of experience as a classroom teacher.

-          Strong knowledge of state and federal reporting requirements for public schools including annual submissions.



  • Highly effective and professional communication skills with staff, students and families
  • Ability to adapt and align on school-related initiatives
  • Highly organized, goal-oriented, and focused on outcomes
  • Ability to communicate with and build relationships with students and their families in the culturally and linguistically diverse MWA community
  • Ability to uphold and reinforce school policies and procedures when addressing students and families
  • Ability to work collaboratively and independently
  • Ability to work effectively in fast-paced environments with limited supervision
  • Demonstrate an understanding of technology and literacy learning platforms (Microsoft Office Suite, PowerSchool, Canvas, Blackboard, Google Drive and Calendar, if applicable)
  • Professional orientation – appearance, communication, organization, and attitude



  • Bachelor’s Degree required



  • Master’s Degree preferred



Equal Employment Opportunity Is Our Policy

The School is an equal opportunity employer. It is the policy of the School to afford equal employment and advancement opportunities to all qualified individuals without regard to their perceived or identified: race (including traits historically associated with race, such as hair texture and hairstyle, including but not limited to braids, locks, and twists); color; gender, (including gender identity, gender expression, and transgender identity, whether or not the employee is transitioning or has transitioned); sex (including pregnancy, childbirth, breastfeeding, and medical conditions related to such); religious creed (including religious dress and grooming practices); marital/registered domestic partner status; age (forty (40) and over); national origin or ancestry (including native language spoken and possession of a driver’s license issued to persons unable to prove their presence in the U.S. is authorized by federal law); physical or mental disability (including HIV and AIDS); medical condition (including cancer and genetic characteristics); taking of a leave of absence pursuant to the Family Medical Leave Act (“FMLA”), Pregnancy Disability Leave (“PDL”) law, Americans with Disabilities Act (“ADA”), California Family Rights Act (“CFRA”), the Fair Employment and Housing Act (“FEHA”), or laws related to domestic violence, sexual assault, and stalking laws; genetic information; sexual orientation; military and veteran status; or any other consideration made unlawful by federal, state, or local laws.

This policy extends to all job applicants and employees and to all aspects of the employment relationship, including the hiring of new employees and the training, transfer, promotion, discipline, termination, compensation and benefits of existing employees. For a full copy of our non-discrimination policy, visit: