Student Activities Coordinator

Support Positions Richmond, California


Job Description 

Title: Student Activities Coordinator

Division: Academy-Wide

Location: Making Waves Academy Richmond 

Reports to: Director of College and Career Counseling 

Status: Full-time, Exempt (Year-Round)

Position Summary

The role of the Student Activities Coordinator at Making Waves Academy (MWA), under the direction of the Director of College and Career Counseling, is to lead, coordinate, and support a variety of student activities.  The Student Activities Coordinator helps faculty and staff develop their leadership, organization, and project management skills through consistent and transparent guidelines and expectations.  One of the expectations within the Making Waves community is that students give back - both externally and internally.  The Student Activities Coordinator plays an important role in helping students fulfill this expectation. 

Primary Responsibilities


  • Study Trips: Provide structure and support for faculty/staff who want to plan and execute study trips, with the goal of increasing opportunities for students to learn off-campus.
  • Community Service: Identify and promote potential community service opportunities for students outside of MWA, and help connect students to those engagements.
  • Leadership Development: Develop strategic approaches to fostering student leadership on campus and teaching faculty/staff how to cultivate student leadership skills. 


  • Associated Student Body (ASB) events: Support the event logistics, planning and implementation of the Associated Student Body’s student-led activities, such as successfully holding annual elections, ongoing events, and coordinating the facilitation of All School Meetings (ASM).
  • Community Activities: Engage student leaders and faculty/staff to plan activities on campus, including but not limited to: Spirit Weeks, Dances, Community Days, Club Fairs, Fundraising, Academic Fairs, etc.; Support logistics and seamless integration of activities that are planned by other stakeholders, including the Central Office and Making Waves Foundation.
  • Student Clubs: Work with student club officers and club advisors (MWA faculty/staff members) to facilitate a healthy and robust student club environment where clubs are encouraged to be active in and outside the school community, and fulfill their club goals and by-laws.
  • Senior Activities: Partner with school leadership, students, faculty, parent/guardians, the Central Office, CAP (a college success program of Making Waves Foundation), vendors/partners, and other administrators to plan and manage all celebratory and transitional activities for the senior class.
  • Department Management: Partner with school leadership to facilitate effective marketing and notification of opportunities for students to participate in on- and off-campus activities (i.e. Prom, Grad Night).  Partner with school leadership to manage the transitional activities for the incoming 9th grade students.

Additional Responsibilities and Expectations

Mission Alignment

  • Demonstrate knowledge of, and support, Making Waves Academy’s mission, core values, standards, competencies, and code of conduct outlined in the Employee Handbook.
  • Participate in the school community – attending school competitions, performances, assemblies, and extracurricular activities.


  • Perform additional duties as assigned.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers, photocopiers and smartphones.

Physical Demands

While performing the duties of this job, the employee may be required to lift files, open filing cabinets and bend or stand on a stool as necessary, and sit for long periods of time.


Some travel required for MWA related events, such as workshops or conferences.



  • Minimum 2-3 years of relevant professional work experience required
  • Experience managing, training, and leading groups of students
  • Experience coaching adults
  • Experience with managing contracts with outside vendors/partners


  • Highly effective and professional communication skills with staff, students and families
  • Ability to adapt and align on school-related initiatives
  • Ability to meet deadlines on a tight schedule
  • Highly organized, goal-oriented, and focused on outcomes
  • Ability to communicate with and build relationships with students and their families in the culturally and linguistically diverse MWA community
  • Ability to uphold and reinforce school policies  and  procedures  when addressing students and families 
  • Ability to work effectively in fast-paced environments
  • Ability to work collaboratively and independently
  • Demonstrate an understanding of technology and literacy learning platforms (Microsoft Office Suite, PowerSchool, Canvas, Blackboard, Google Drive and Calendar, if applicable)
  • Professional orientation – appearance, communication, organization, and attitude


  • Bachelor’s Degree required


  • Spanish language proficiency preferred but not required

Equal Employment Opportunity Is Our Policy

The School is an equal opportunity employer. It is the policy of the School to afford equal employment and advancement opportunities to all qualified individuals without regard to their perceived or identified: race (including traits historically associated with race, such as hair texture and hairstyle, including but not limited to braids, locks, and twists); color; gender, (including gender identity, gender expression, and transgender identity, whether or not the employee is transitioning or has transitioned); sex (including pregnancy, childbirth, breastfeeding, and medical conditions related to such); religious creed (including religious dress and grooming practices); marital/registered domestic partner status; age (forty (40) and over); national origin or ancestry (including native language spoken and possession of a driver’s license issued to persons unable to prove their presence in the U.S. is authorized by federal law); physical or mental disability (including HIV and AIDS); medical condition (including cancer and genetic characteristics); taking of a leave of absence pursuant to the Family Medical Leave Act (“FMLA”), Pregnancy Disability Leave (“PDL”) law, Americans with Disabilities Act (“ADA”), California Family Rights Act (“CFRA”), the Fair Employment and Housing Act (“FEHA”), or laws related to domestic violence, sexual assault, and stalking laws; genetic information; sexual orientation; military and veteran status; or any other consideration made unlawful by federal, state, or local laws.

This policy extends to all job applicants and employees and to all aspects of the employment relationship, including the hiring of new employees and the training, transfer, promotion, discipline, termination, compensation and benefits of existing employees. For a full copy of our non-discrimination policy, visit: