Sekretarka

AD Admin Support/Works Council Pabianice, Poland


Description

JOB DESCRIPTION

 

POSITION

SECRETARY
 

GRADE

35

 

Implementation of the tasks assigned by the superior to coordinate the flow of information between various organizational units and proper secretarial service.

 

  • Comprehensive administration of correspondence, internal and external communication and administration of the Director's calendar in an electronic version
  • Collecting and submitting documents / information to the Director for information and approval
  • Logistic service for guests, conferences, trainings and other meetings taking place in the factory and outside
  • Development and preparation of presentations and other materials
  • Ordering and managing office supplies for the office
  • Organizing and coordinating business trips of the department's employees as well as external guests
  • Management, organization and coordination of the work of the plant secretariat (maintenance of technical devices: computer, telephone, fax, photocopier, scanner)
  • Implementation of tasks entrusted by the immediate superior
  • Communication with other Company's locations
  • Keeping the schedule of use of the Conference Center
  • Supervising and maintaining in the required condition the equipment of the secretariat, the Director's office and conference rooms in the factory
  • Keeping a schedule of visits
  • Updating the intranet sites

 

 

necessary

required

EDUCATION

High school

University

TRAININGS

No requirements

Secretary course

EXPERIENCE

working in a similar position

 

PERSONAL PREDISPOSITIONS

communication, diligence, availability, organizational skills, reliability, discretion,

 

flexibility, creativity, assertiveness

SKILLS

- computer software

- Foreign Languages

very good knowledge of MS Office, good knowledge of English,

knowledge of English at an advanced level