Associate Virtual Production Manager

Production San Francisco, CA


Position at Industrial Light & Magic

Position Summary

The Associate Virtual Production Manager works closely with the Virtual Production Producers and Performance Capture Supervisor in keeping all Virtual Production projects operating in an organized and efficient manner. The APM will oversee the California based stage crew schedule and help guide them in order to have a comprehensive overall production schedule.

Primary Responsibilities

  • Establish and maintain Virtual Production schedule and work closely with the VP Producer in order to maintain a strong overall schedule. In addition, may involve coordinating for a specific group (discipline) of artists/operators/technicians (or multiple groups) on any given project
  • Report to Virtual Production Producer(s) potential issues that may affect the schedule or workflow
  • Acts as liaison between client side Production team and ILM Virtual Production team
  • Correspond with client regarding shoot schedule, processing and delivery needs
  • Manage communication between other ILM global sites
  • Coordinates and oversees the set up and execution of pre-pro shoot meetings to ensure communication among client and stage staff
  • Responsible for ordering and tracking of all hardware needed for onset technology
  • Work closely with department PA or Coordinator in keeping SF location equipment arsenal operating in an organized and efficient manner
  • Collaborate closely with Technology Project Management on recurring meetings between Virtual Production Engineering and Virtual Production Stage Crew
  • Book outside contract services when needed i.e. Camera Operators, Talent, Stunt Coordinators, Grips etc
  • First point of contact for VIP demos of Virtual Production technology for the SF Studio
  • Oversee outsourced vendors’ bids and schedule flow with the overall show schedule, and confirm that vendors’ bids and schedule are in line with the goals of the show/project
  • Work closely with Virtual Production supervisors in crewing, casting and scheduling shoots and delivery of processed data, keeping in mind the overall show schedule, client reviews, bids, and other discipline needs
  • Establish a process for communicating delivery targets, assignments, and priorities to your stage crew. This should be daily and/or weekly
  • Schedule, track, and manage confirmed or potential work within tracking tool
  • Ensure work is on schedule for each department and is meeting internal and external (client) deadlines
  • Track client needs, reviews and deliveries to make sure all disciplines hit their targets
  • Keep a weekly synopsis of SF Stage team accomplishments and next steps
  • Serve as key communication liaison between all parties relevant to your work. Provide updates, priorities, reschedules, and status of all shots at any given moment
  • Anticipate and communicate issues to leadership team(s) to reach solutions in a timely manner
  • Act as primary point person for organizing cross department reviews/meetings on behalf of the Virtual Production Producer and/or Performance Capture Supervisor. Take notes regarding feedback and decisions made and enter any required information into the Internal Tracking System/communicate to all so as to provide updates to all others impacted
  • Technical ability and knowledge required to run Linux, Windows, and Mac-based programs for reviews with crew (dailies), clients, external vendors, and various meetings
  • Prioritization and escalation of technical support issues
  • Perform special projects as needed

Additional Responsibilities as Needed on Shows

  • May accompany Stage Crew on location for facial capture and Stagecraft work. Must be able to recognize and report back to ILM production any changes to shots that affect the budget
  • Reserve equipment and resources needed for location and stage work; monitor schedules to avoid conflicts
  • Travel for Virtual Production shoots
  • Work on the same schedule as first or second unit production when on location

Education / Experience

  • Bachelor’s degree in Film, Art, Drama or related field or equivalent work experience required
  • Five years work experience in production or production technology to include strong working knowledge of post production techniques and terminology

Required Skills / Competencies

  • Proficiency in Macs/PCs including Microsoft Word and Excel. Knowledge of UNIX required. Familiarity with Google Suite
  • Must possess very strong organizational and communication skills and be able to handle a variety of tasks in an efficient manner while meeting deadlines
  • Must have the ability to juggle multiple projects, work with diverse personalities, and work within strict deadlines
  • Attention to detail, follow through and strong communication skills
  • This position is on a guaranteed 40 hour work week, with daily overtime and some Saturday work required
  • Ability to work on a computer/keyboard for long periods of time
  • Ability to work overtime on an ongoing basis
  • Ability to travel as needed