Production Workflow Manager (Shotgrid)

Production Vancouver, BC


Position at Industrial Light & Magic

Position Summary

The Shotgrid (f.k.a. Shotgun) Workflow Production Manager will be the primary point of contact for your Facility Production users with regard to Production implementation and workflows. The Shotgrid PM will act as the single point of contact to production for those user bases regarding production workflow best practices, schedule and targets for production customization, internal tools, configuration and implementation, as well as prioritizing requirements and working with other sites Workflow PM’s, Engineering team, Technology Project Manager and the overall ILM Shotgrid Program Manager to implement changes according to the priorities they set.

What You’ll Do

Scheduling & Configuration Management

  • Working with Productions (Producers, PM’s, Coordinators, PA’s), Supervisors, Tech and Artists on overall best practices on production scheduling workflows and internal production tool configurations.
  • Partner closely with the other site specific Production Workflow PM’s for global production scheduling workflows and strategic development
  • In close partnership with the overall ILM Shotgrid Program Manager, this Production Manager will negotiate priorities for implementation for facility users
  • Help develop internal training sessions, manage and maintain documentation for production scheduling workflows for the facility users
  • Help with organization and development for internal tools directed through Shotgrid for productions
  • Organize and run suggested scheduling meetings with Interested Parties
  • Create and work with other site PM’s and overall Shotgrid PM on all project requirements/stories in Jira, communicate context and priority to Tech PM for scoping and implementation
  • Manage all interested party communication between other ILM sites and with productions
  • Working with Tech PM and Shotgrid Program Manager, upload timelines and roadmaps into Smartsheet and Jira
  • Communicate overall targets, priorities and any changes to entire team and interested parties
  • Work with Tech PM and Shotgrid Program Manager to ensure all requests are clearly understood, the scope is clear and the requirements are clear between Production and Tech
  • Anticipate and communicate issues with potential solutions or dependencies
  • Establish internal communication hierarchies, systems/templates for targets and priorities- ensures full buy in and consistency with all Interested Parties
  • Act as liaison with Shotgrid/Autodesk as needed

Production Partner Communication

  • Primary point of contact for Production and Artist users with regard to Shotgrid within your facility and overall production scheduling and tools
  • Communicate regularly between other ILM Shotgrid Workflow PM’s
  • Act as point of contact to production regarding requirements, schedule and targets
  • Communicate weekly or more regularly, as necessary, show progress report to relevant teams

What We’re Looking For

  • Bachelor’s degree in Film or related field or equivalent work experience required
  • 5 years minimum work experience in production to include strong working knowledge of Visual Effects techniques and terminology
  • Experience working with and implementing Shotgrid
  • Strong scheduling experience required
  • Must possess very strong organizational and communication skills and be able to handle a variety of tasks in an efficient manner while meeting deadlines
  • Proficiency in Macs/PCs, including Microsoft Word and Excel. Knowledge of UNIX required. Familiarity with Google Suite
  • Ability to work on a computer/keyboard for long periods of time
  • Experience on set with physical production workflows is a plus

This position is with Lucasfilm Entertainment Company Ltd. LLC, which is part of a business segment we call Industrial Light & Magic. Lucasfilm Entertainment Company Ltd. LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other basis prohibited by federal, state or local law. Lucasfilm fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world. **FOR U.S. BASED NEW HIRES ONLY:** We are taking a responsible approach to creating environments that allow us to do what we do best - entertain and inform millions around the world. As part of our commitment to health and safety, COVID-19 vaccines are required for current U.S. salaried and non-union hourly employees, as well as all newly hired U.S. employees.