Production Coordinator

Production Singapore, Singapore


Position at Industrial Light & Magic

Position Summary

The Production Coordinator provides general show support to the Production Manager, VFX, and CG Supervisors to help ensure show leadership team is able to operate in an organized and efficient manner. His/Her primary emphasis is on scheduling, communication and coordination on behalf of the show leadership team.

Primary Responsibilities

  • Proactively establish communication channels and processes with key point-persons in ILM on the outset of new projects.
  • Schedule, track, and manage assigned work. Ensure work is on schedule for each department and is meeting internal and external deadlines.
  • Assign artists to shots/work to ensure overall production schedule is being met.
  • Understand skill set of artists group and schedule tasks effectively for optimal utilization of resources.
  • Serve as key communication liaison between all parties relevant to your work. Provide updates, priorities, reschedules, and status of all shots.
  • Facilitate effective communication between the ILM SG and ILM groups. Advocate for ILM SG and follow up on outstanding issues with ILM to ensure work can move forward on schedule whenever possible.
  • Generate & distribute weekly updates for leadership on production logistics as requested.
  • Proactively anticipate and communicate issues to ILM SG and ILM leadership team(s) to reach solutions in a timely manner. 
  • Track information using ILM standard Production Tracking System in a manner exemplifying facility-wide best practices.
  • Supervise, mentor and train junior staff and assigned Production Assistant(s) and/or Intern(s) as needed. 
  • Provide input for annual artist performance reviews.
  • If assigned to do so, act as primary point person for organizing dailies/shot reviews throughout the day on behalf of the Key Creatives. Take notes regarding feedback and decisions made and enter any required information into the system so as to provide updates to all others impacted.
  • Reserve equipment and resources as needed.

Education / Experience

  • Three years of VFX production and coordination experience in established VFX facility(s)
  • Experience working on shows with large production and artist teams, and of high complexity with shotcount of at least 500
  • Strong practical scheduling experience

Required Skills / Technical Competencies

  • Good team player
  • Good leadership qualities
  • Able to adapt and learn new methods and tools related to production
  • Great situation awareness and adaptability to changes
  • Good relationship building/management skills and able to remain personable and calm under pressure
  • Able to communicate clearly, effectively and accurately across all levels
  • Possess excellent organizational and time management skills
  • Able to show initiatives and resourcefulness and creative problem-solving skills

This position is with Lucasfilm Entertainment Company Ltd. LLC, which is part of a business segment we call Industrial Light & Magic. Lucasfilm Entertainment Company Ltd. LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other basis prohibited by federal, state or local law. Lucasfilm fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world. **FOR U.S. BASED NEW HIRES ONLY:** We are taking a responsible approach to creating environments that allow us to do what we do best - entertain and inform millions around the world. As part of our commitment to health and safety, COVID-19 vaccines are required for current U.S. salaried and non-union hourly employees, as well as all newly hired U.S. employees.