Bidding Producer

Production London, United Kingdom


Position at Industrial Light & Magic

Primary Responsibilities and Accountabilities

  • Meet with clients to review scripts, breakdowns and storyboards. Partner with Key Creatives to develop the approach for creating the effects work and create competitive bids according to the needs of the clients and to fulfill the collective global vision.

  • Hold Bid Kick-off Meetings to discuss capacity plan, show leadership, coordinated testing and artwork, deadlines, fiscal targets, contacts and deadlines.

  • Generate visual effects cost estimates in collaboration with supervisors and lead artists.

  • Write client bid letters and other documents required.

  • Review and analyze bids for methodology relative to historical averages and for quality assurance in each aspect of the bid.

  • Review bid letters. Follow bids through bidding phases to assure proper documentation of key assumptions and subsequent document requirements.

  • Provide information to overall bidding calendar/schedule with key dates and deadlines and bid review schedules.

  • Strategize about the placement of work across the Global Studios and Third Party Partners. Work with Capacity Producer to evaluate Global Studio capacity. Work with Talent Managers for short term capacity evaluation.

  • Maintain a strong understanding of tax incentives in various geographies.

  • Participate in Marketing and Capacity meetings.

  • Consult with R&D regarding new development items needed for upcoming work.

  • Communicate with Media Operations regarding the status and technical requirements of shows in bid. Provide data to inform their technical resource forecasting. Receive data pertaining to projects with exceptional technical resource requirements for cost estimating and documenting in the bids.

  • Attend meetings that shape the global vision of our studios. Meetings may include: studio specific marketing meetings to discuss new business pitches, coordinating efforts between studio, talent capacity and what work to target for each studio, and current bid status; to integrate the planning into the bidding stages; strategy meetings with , Global Studio to discuss Producer and production management capacity.

  • Meet with Producers during and after a production to gather actualized information about production methodology to better inform future bidding.

  • Work with Production Accounting to generate consistent post show data. 

Key Peers or Relationships

Production, Key Creatives, Clients, Production Accounting and Technology.

Education, Experience and Skills/Competencies

  • Must have proven experience as a VFX Producer including significant experience in providing detailed and accurate bids.

  • Previous experience in a VFX Bidding Producer role is a plus.

  • Must possess very strong organisational and communication skills and be able to handle a variety of tasks in an efficient manner while meeting deadlines.

  • Must be able to write memos and emails in an accurate, articulate, and persuasive manner.

  • An understanding of ILM production processes is a plus.

  • Must have a proficiency in Macs/PCs including Microsoft Word and Excel.

  • Must be detail oriented and have experience performing complex analysis and reporting.

  • Must be able to manage sensitive and confidential situations effectively and professionally.

  • Proven ability to work efficiently, effectively as part of a team, and independently where assigned.

  • Proven ability to think critically and anticipate potential situations.