Associate Production Manager - Expression of Interest

Production San Francisco, CA


Position at Industrial Light & Magic

This posting is an opportunity to submit your resume for future consideration; this is not a role that is open at this time. We anticipate this role may be open in the future, but we are not actively hiring for the position. If you would like to be considered for this potential role, please submit your resume. If the role becomes available, you may receive an email or call from a recruiter.

Position Summary

The Associate Production Manager works closely with the Coordinators in keeping the show operating in an organized and efficient manner. The APM will oversee the Coordinators’ discipline schedule and help guide them in order to have a comprehensive overall show schedule.

What You'll Do

  • Establish a show schedule and work closely with the Coordinators in order to maintain a strong overall schedule. In addition, may involve coordinating for a specific group (discipline) of artists (or multiple groups) on any given project
  • Report to Project (“Show”) Producer and Production Manager potential issues that may affect the schedule or workflow
  • Acts as liaison between client side Production team and ILM Production team
  • Correspond with client regarding reviews, schedule, and needs
  • Manage communication between other ILM global sites
  • Oversee outsourced work so that vendors’ bids and schedule flow with the overall show schedule, and confirm that vendors’ bids and schedule are in line with the goals of the show
  • Work closely with your discipline supervisors and/or leads in crewing, casting and scheduling your discipline’s body of work, keeping in mind the overall show schedule, client reviews, bids, and other discipline needs
  • Communicate discipline targets, assignments, and priorities to your discipline crew, as well as the overall Production crew. This should be daily and/or weekly
  • Schedule, track, and manage assigned work within the Shotgun, as well working with Production Managers to display the information in a physical form (magnet boards / conference rooms) in order to be visible to the team
  • Ensure work is on schedule for each department and is meeting internal and external (client) deadlines
  • Track client needs, reviews and deliveries to make sure all disciplines hit their targets
  • Keep a weekly synopsis of your discipline’s accomplishments and next steps
  • Serve as key communication liaison between all parties relevant to your work. Provide updates, priorities, reschedules, and status of all shots at any given moment
  • Anticipate and communicate issues to management team(s) to reach solutions in a timely manner
  • Act as primary point person for organizing dailies/shot reviews throughout the day on behalf of your discipline Supe/Lead. Take notes regarding feedback and decisions made and enter any required information into the Shotgun/communicate to all so as to provide updates to all others impacted
  • Technical ability and knowledge required to run Linux, Windows, and Mac-based programs for reviews with crew (dailies), clients, external vendors, and various meetings
  • Prioritization and escalation of technical support issues
  • Perform special projects as needed
  • Additional Responsibilities as Needed on Shows:
    • May accompany VFX Supervisor and Matchmover on location for blue screen and principal photography work. Responsible for camera reports, shot information sheets, and matchmove information. Must be able to recognize and report back to ILM production any changes to shots that affect the budget
    • Reserve equipment and resources needed for location and stage work; monitor schedules to avoid conflicts
    • Travel for plate shoots
    • Work on the same schedule as first or second unit production when on location

What We're Looking For

  • Bachelor’s degree in Film, Art, Drama or related field or equivalent work experience required
  • Five years work experience in production to include strong working knowledge of post production/VFX techniques and terminology
  • Proficiency in Macs/PCs including Microsoft Word and Excel. Knowledge of UNIX required. Familiarity with Google Suite
  • Must possess very strong organizational and communication skills and be able to handle a variety of tasks in an efficient manner while meeting deadlines
  • Must have the ability to juggle multiple projects, work with diverse personalities, and work within strict deadlines
  • Attention to detail, follow through and strong communication skills
  • This position is on a guaranteed 40 hour work week, with daily overtime and some Saturday work required
  • Ability to work on a computer/keyboard for long periods of time
  • Ability to work overtime on an ongoing basis
  • Ability to travel as needed

This position is with Lucasfilm Entertainment Company Ltd. LLC, which is part of a business segment we call Industrial Light & Magic. Lucasfilm Entertainment Company Ltd. LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other basis prohibited by federal, state or local law. Lucasfilm fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world. **FOR U.S. BASED NEW HIRES ONLY:** We are taking a responsible approach to creating environments that allow us to do what we do best - entertain and inform millions around the world. As part of our commitment to health and safety, COVID-19 vaccines are required for current U.S. salaried and non-union hourly employees, as well as all newly hired U.S. employees.