Talent Assistant

Production Vancouver, BC


Position at Industrial Light & Magic

Position Summary

This role provides administrative support to the Talent Management team, including data entry, scheduling, and special projects. Role offers opportunities to learn production business practices in a complex, multi-project film post-production environment.

What You'll Do

  • Assist and support the Talent Management team in day-to-day activities including:
    • Updating assignments, schedules and time off in database
    • Calendar scheduling for Talent Management, including various department meetings and demos
    • Travel scheduling and coordination
    • Expense reporting
    • Various administrative tasks as needed
  • Email weekly crew reports for each show, and schedule weekly crewing meetings
  • Responsible for recording and distributing meeting minutes, and preparing any needed documents for meetings beforehand
  • Coordinate setting up all End of Show reviews and tracking progress to completion
  • Update and maintain confidential files and database, including show credit and demo reel requests
  • Assist with staff timecards
  • Maintain ILM department and show crewing alias groups
  • Point of contact for conference room bookings, including set up for cross-site meetings
  • Responsible for organizing and maintaining location equipment including cataloging, shipping and repairs
  • Coordinate Talent Management workplace service and IT needs
  • Coordinate on-site Talent Management and Training visitors
  • Occasionally act as back-up for Executive Assistants
  • Assist with various event planning and coordination across ILM departments
  • Special projects as needed on an on-going basis as assigned

What We're Looking For

  • Bachelor’s degree in film production or equivalent preferred
  • Minimum one year of related experience
  • Computer skills: Microsoft Word, Excel, Google Suite
  • Must have the ability to juggle multiple projects, work with diverse personalities and work within strict deadlines
  • Ability to work well in a team environment
  • Strong verbal and written communication skills
  • Excellent administrative and organizational skills

This position is with Lucasfilm Entertainment Company Ltd. LLC, which is part of a business segment we call Industrial Light & Magic. Lucasfilm Entertainment Company Ltd. LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other basis prohibited by federal, state or local law. Lucasfilm fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.