Conflicts and Audit Letter Analyst
Description
Who We Are:
Lowenstein Sandler is a one of the most sophisticated law firms in the United States, with over 300 lawyers and 300 business services professionals serving clients from offices in New York, New Jersey, Palo Alto, Washington, DC, and Utah. Our primary administrative offices are in Roseland, New Jersey, where we are consistently ranked among the best places to work. We recruit candidates who seek a collaborative, entrepreneurial culture that prioritizes our clients, our colleagues, and the communities where we work and live. Committed to career development and to a diverse and inclusive workplace, the firm offers many programs and opportunities for personal and professional growth. We seek professionals for our business services group who share these values.
What You Will Do:
The Conflicts and Audit Letter Analyst will be responsible for a variety of tasks, including the performance and generation of conflict of interest reports using internal and external databases and the review, analysis, and resolution of potential conflicts, with respect to both lateral attorney candidates and new business intake. This role will also assist in drafting waivers and engagement letters or other documentation.
The Conflicts and Audit Letter Analyst will also be responsible for implementing and coordinating the Firm’s audit letter response process, including the preparation of audit letter responses for review by the Associate General Counsel and Firm partners and working closely with various Firm departments to collect and synthesize necessary information.
This position will sit in our Roseland, NJ office and currently offers a hybrid work opportunity.
Essential Job Requirements:
- Perform conflict of interest searches and generate reports using internal and external databases.
- Assist attorneys in interpretation of conflict of interest reports.
- Update and maintain the integrity of the Firm’s names database.
- Provide orientation to new employees with respect to relevant firm processes within scope of the job.
- Maintain close working relationship with Conflicts, Finance, IT, Recruiting, and other departments as necessary.
- Identify and resolve conflicts of interest associated with the admission of lateral candidates and with new business intakes.
- Analyze and summarize conflict search reports to identify actual and potential conflicts of interest associated with the admission of candidates and new business intake.
- Provide timely status reports to the General Counsel, Associate General Counsel, Conflicts, and Recruiting Departments, as necessary, regarding the progress of the conflict identification and resolution process.
- Create and coordinate responses to auditor inquiries. Consult with General Counsel, Associate General Counsel, Conflicts, IT, Finance, and Firm Partners as necessary.
- Oversee the audit letter workflow to ensure timely and accurate process.
- Collaborate with other members of the Office of General Counsel on special projects, as needed, including engagement letters, AML/KYC research, continuing legal education, and insider trading projects.
- Bachelor’s degree (BA or BS).
- Paralegal training/certificate preferred.
- Minimum 2 years’ conflict of interest experience in a law firm.
- Familiarity with Intapp Open preferred.
- Knowledge of laws, Rules of Professional Conduct, and risk management requirements governing conflicts of interest and conflicts resolution processes.
- Experience doing legal and corporate affiliation research.
- Strong analytical and organizational skills.
- Excellent oral, written, and interpersonal skills.
- Ability to work under pressure, manage multiple priorities, and work within extremely tight deadlines.
- Ability to understand, analyze, interpret, and prepare complex conflict reports.
- General knowledge of transactional and litigation matters and ability to identify when party information is incomplete.
- Familiarity with name aliases of major organizations.
- Ability to treat sensitive/confidential information with appropriate discretion.
- Maintain a reliable attendance record. Arrive to work in a timely manner and observe prescribed work break and meal periods.
- Be familiar with and adhere to all firm policies and procedures.
Office Location: Roseland, NJ
Schedule: Full-time, Monday – Friday
Amount of Travel Required: Occasional travel to other Firm offices may be required.
Disclaimers:
This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities required by employee.
Lowenstein Sandler LLP is not accepting resumes from search firms for this position. Regardless of past practice, all resumes submitted by search firms are to be deemed the sole property of Lowenstein Sandler LLP, and no fee will be paid in the event the candidate is hired by Lowenstein Sandler LLP as a result of the referral.
Lowenstein Sandler LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.
