Trademark Docket Administrator
Description
Who We Are:
Lowenstein Sandler is one of the most sophisticated law firms in the United States, with over 400 lawyers and 300 business services professionals serving clients from offices in New York, Palo Alto, New Jersey, Utah, and Washington, D.C. We recruit candidates who seek a collaborative, entrepreneurial culture that prioritizes our clients, our colleagues, and the communities where we work and live. Committed to career development and to an inclusive workplace, the firm offers many programs and opportunities for personal and professional growth. We seek professionals for our business services group who share these values.
What You Will Do:
The Trademark Docket Administrator is responsible for the accurate and timely management of trademark, domain name, and related IP docketing matters in the Firm’s docketing system. This role supports domestic and international trademark prosecution and portfolio maintenance by tracking deadlines, processing official correspondence, coordinating with foreign counsel, and ensuring the integrity of docket records. The position requires strong attention to detail, sound knowledge of trademark procedures, and the ability to work effectively in a fast-paced, deadline-driven environment.
- Review, analyze, and process official correspondence from the U.S. Patent and Trademark Office (USPTO), international authorities, and foreign agents.
- Enter, update, and maintain accurate docket records in the CPi docketing platform for trademarks, domain names, customs recordations, and copyrights, including domestic and international prosecution, agreements, conflicts, TTAB/Board proceedings, and other contentious matters.
- Conduct global reviews of docket records; generate and distribute deadline reminders, docket reports, and client portfolio reports as needed.
- Oversee and execute onboarding of client trademark portfolios, including data mapping, deadline reconciliation, and post-migration audits.
- Track and calendar use evidence and maintenance/renewal filings (e.g., Sections 8, 9, and 71) to support ongoing portfolio maintenance.
- Coordinate with foreign counsel to open new matters, confirm local procedural deadlines, obtain and docket powers of attorney, legalizations, and translations, and reconcile filing confirmations.
- Docket and support ownership changes, including assignments, mergers, and name changes, and ensure proper recordation with the USPTO, WIPO/Madrid, and foreign registries.
- Retrieve and review trademark data and documents from USPTO, WIPO/Madrid, foreign IP office databases, and subscription services, ensuring accurate capture of status, deadlines, and bibliographic information.
- Assist with review of global trademark watch notices, capture relevant details and deadlines, and prepare concise summaries for attorney review.
- Support trademark and domain name due diligence searches, research assignments, and administrative projects; prepare clear and well-organized reports, schedules, and data extracts.
- Perform periodic, portfolio-wide docket audits to support quality control and data integrity.
- Train new team members on docketing procedures and remain current on developments in trademark and IP law.
- Provide additional administrative and docketing support to trademark attorneys and paralegals as needed.
- Minimum of 4–6 years of relevant trademark docketing experience, preferably in a law firm environment.
- Bachelor’s degree from an accredited college and/or paralegal certification from an ABA-approved program preferred.
- Proficiency with CPi or similar trademark docketing software required.
- Strong knowledge of USPTO and foreign trademark prosecution and registration procedures.
- Familiarity with domain name registration, UDRP proceedings, and copyright matters is a plus.
- Excellent attention to detail with strong proofreading, organizational, and time-management skills.
- Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.
- Professional demeanor and strong interpersonal skills when interacting with attorneys, staff, clients, and foreign counsel.
- Proficiency in Microsoft Outlook and Excel.
- Demonstrated enthusiasm for learning and taking on new challenges.
Schedule: Full-time, Hybrid, Monday through Friday, 9:00 am – 5:00 pm ET
Amount of Travel Required: None
The expected salary range for candidates meeting the requirements of this position is $90,000 to $100,000. The range provided is the salary that Lowenstein Sandler in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location. Our benefits package includes coverage options for medical, dental, vision, prescription drug, life insurance, disability, FSAs, 401K, and paid time off.
Disclaimers:
This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities required by employee.
Lowenstein Sandler LLP is not accepting resumes from search firms for this position. Regardless of past practice, all resumes submitted by search firms are to be deemed the sole property of Lowenstein Sandler LLP, and no fee will be paid in the event the candidate is hired by Lowenstein Sandler LLP as a result of the referral.
Lowenstein Sandler LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.
