Office Services Assistant
Description
Who We Are:
Lowenstein Sandler is one of the most sophisticated law firms in the United States, with over 375 lawyers and 300 business services professionals serving clients from offices in New York, Palo Alto, New Jersey, Utah, and Washington, D.C. We recruit candidates who seek a collaborative, entrepreneurial culture that prioritizes our clients, our colleagues, and the communities where we work and live. Committed to career development and to a diverse, equitable, and inclusive workplace, the firm offers many programs and opportunities for personal and professional growth. We seek professionals for our business services group who share these values.
What You Will Do:
Under the direction of the Office Administrator, the Office Services Assistant is responsible for a variety of tasks.
- Sorting and delivering of incoming mail and packages.
- Packaging and processing outgoing overnight mail (i.e., Fedex, UPS, etc.) to meet client deadlines.
- Maintaining all mail carts and mail sorter bins.
- Maintaining all mail equipment in good working order.
- Scheduling of outside messenger services as required.
- Coordinating in-house messenger services (daily bank/post office and firm-related errands).
- Completing copy projects to meet client deadlines.
- Maintaining all duplication equipment (copy machines, binding equipment, etc.) in working order.
- Scanning/printing service as required.
- Scheduling of outside copy services as required.
- Participating in office and furniture set-ups/moves.
- Participating in event preparation/breakdown.
- Order, inventory, and stock supply room
- Stocking copy rooms and printer areas with copy paper and supplies
- Setting up supplies in new attorney offices
- Reading of documents, both hard-copy and electronic version. Documents may be memoranda, emails, instructions, directions, etc.
- Detailed work - entering of data into computer database, accurate filing, and distribution of correspondence.
- Confidentiality - must always keep firm-related matters in confidence.
- Verbal communication - must be able to effectively communicate with internal client base to respond to needs, requests and provide status as needed.
- Customer contact - internal client base, must have a professional demeanor and appearance.
- Flexibility with work tasks and flow is essential.
- Lifting mail packets to put into mailcart, lift out of cart to deliver.
- Carrying of mail packets to different departments.
- Pushing mail cart.
- Standing on feet for long periods of time to complete copy projects.
- Lifting and moving heavy boxes.
- Moving furniture.
- Strong sensory abilities appropriate for the position.
Schedule: Full-time, Monday - Thursday 11:00 AM – 7:00 PM; Friday 10:00 AM - 6:00 PM – with ability to be flexible based on business needs.
Amount of Travel Required: 0%
For candidates meeting the requirements, the expected base salary is $58,000 to $63,000. The range provided is the salary that Lowenstein Sandler in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location. Our benefits package includes coverage options for medical, dental, vision, prescription drug, life insurance, disability, FSAs, 401K, and paid time off.
Disclaimers:
This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities required by employee.
Lowenstein Sandler LLP is not accepting resumes from search firms for this position. Regardless of past practice, all resumes submitted by search firms are to be deemed the sole property of Lowenstein Sandler LLP, and no fee will be paid in the event the candidate is hired by Lowenstein Sandler LLP as a result of the referral.
Lowenstein Sandler LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.
