ECVC & IP Event Coordinator
Description
Who We Are:
Lowenstein Sandler is a one of the most sophisticated law firms in the United States, with over 400 lawyers and 300 business services professionals serving clients from offices in New York, Palo Alto, Roseland, Salt Lake City, San Francisco, Washington, D.C., and Wilmington. We recruit candidates who seek a collaborative, entrepreneurial culture that prioritizes our clients, our colleagues, and the communities where we work and live. Committed to career development and to a diverse and inclusive workplace, the firm offers many programs and opportunities for personal and professional growth. We seek professionals for our business services group who share these values.
What You Will Do:
Under the guidance of the ECVC & IP Event Manager, this position supports the planning and execution of client events and business development initiatives for the firm’s West Coast offices, while collaborating closely with the broader ECVC & IP Events team across offices. This role combines hands-on event coordination with strategic business development support to enhance client engagement, strengthen market visibility, and support attorney relationship-building efforts. This position is San Francisco based with occasional travel to our Palo Alto office for events and will offer a hybrid remote work opportunity. This position requires regular on-site presence at events throughout the Bay Area, including Palo Alto and San Francisco, with occasional evening commitments.
- The ability to work and thrive in a fast-paced environment
- Coordinate a wide range of events, including client programs, panels, networking receptions, and dinners
- Handle event logistics from concept through post-event follow-up, including:
- Venue sourcing (internal and external)
- Vendor coordination (catering, A/V, rentals, etc.)
- Run-of-show development and on-site execution
- Create and manage event timelines, budgets, and checklists
- Coordinate across internal teams (IT, Office Services, Marketing, Reception, etc.)
- Attend and manage events on-site, ensuring seamless execution and high-quality client experience
- List and invite management, including but not limited to:
- Creating and sending invites out on behalf of key attorneys to dinners and events;
- Create searches, run reports and update information in firm’s CRM system;
- Research and update contact information as needed;
- Coordinate with attorneys and admins to obtain lists and send invites.
- Other tasks, including but not limited to:
- Manage multiple projects simultaneously with precision and attention to detail;
- Coordinate with building security and firm staff as needed;
- Keep and maintain stock and equipment in an organized manner;
- Coordinate ordering of event supplies;
- Working knowledge of CRM and event management software;
- Other tasks as assigned.
- Collaborate with Business Development team and attorneys to align events with client targeting
- Assist with identifying target audiences and building strategic invite lists using CRM tools
- Support development of event-related marketing materials (invitations, follow-ups, collateral)
- Track and report on event attendance, client engagement and follow-up opportunities
- Assist with post-event follow-up, including coordinating outreach and identifying business opportunities
- Conduct light research on clients, industries, and prospects to support event strategy
- Brainstorm ideas for new event formats that enhance market presence
- Minimum 2 years’ experience in event planning, marketing, or business development experience (professional services or law firm experience preferred)
- Bachelor’s degree preferred
- Strong organizational and project management skills, with the ability to manage multiple priorities in a fast-paced environment
- Excellent written and verbal communication skills, along with strong interpersonal abilities
- Ability to work confidently and professionally with attorneys, clients, executives, and external partners
- Experience with CRM systems and event management platforms is a plus
- Highly detail-oriented with strong execution and follow-through skills
- Strategic thinker with an interest in business development and client engagement
- Proven ability to build relationships with a client-service mindset
- Adaptable, proactive, and solutions-oriented approach to problem-solving
- Ability to work both independently and collaboratively across teams
- Willingness to maintain regular on-site presence for events across the Bay Area
- Flexibility to travel locally and work early mornings or evenings as needed
Schedule: Full-time, Monday through Friday, 9:00 AM – 5:30 PM, Flexibility to work early mornings or late evenings on occasion
Travel Required: Frequent travel to the Palo Alto office and throughout the Bay Area for events
Disclaimers:
This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities required by employee.
Lowenstein Sandler LLP is not accepting resumes from search firms for this position. Regardless of past practice, all resumes submitted by search firms are to be deemed the sole property of Lowenstein Sandler LLP, and no fee will be paid in the event the candidate is hired by Lowenstein Sandler LLP as a result of the referral.
Lowenstein Sandler LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.
