Event Specialist, Emerging Companies and Venture Capital & Intellectual Property
Description
Who We Are:
Lowenstein Sandler is one of the most sophisticated law firms in the United States, with over 375 lawyers and 300 business services professionals serving clients from offices in New York, Palo Alto, New Jersey, Utah, and Washington, D.C. We recruit candidates who seek a collaborative, entrepreneurial culture that prioritizes our clients, our colleagues, and the communities where we work and live. Committed to career development and to a diverse, equitable, and inclusive workplace, the firm offers many programs and opportunities for personal and professional growth. We seek professionals for our business services group who share these values.
What You Will Do:
The ECVC & IP Event Specialist is responsible for supporting the execution of all ECVC & IP events, ensuring alignment with firm objectives and industry best practices. Acting as a bridge between the Event Supervisor and event assistants/coordinators, this role helps oversee event workflows, ensure consistency in processes, and maintain high standards of client service. The Event Specialist contributes both planning expertise and hands-on execution while helping to shape internal event operations and best practices.
- Ability to work and thrive in a fast-paced, deadline-driven environment.
- Develop and implement event strategies to achieve financial, operational, and event objectives.
- Mentor and develop event team members by providing guidance, examples, and feedback.
- Support the Event Supervisor in executing departmental workflows, processes, and standards.
- Serve as a lead point of contact for internal departments when the Event Supervisor is unavailable.
- Establish timelines, project plans, and task assignments for each event.
- Ensure all event documentation (timelines, checklists, templates, budgets, etc.) is accurate, up to date, and consistently maintained.
- Identify opportunities to streamline processes and standardize event procedures.
- Track key event metrics (attendance, cost, outreach effectiveness, vendor performance, etc.).
- Collaborate with attorneys and their assistants on client and VentureCrush events.
- Lead, train, and support the event team—including the coordinator and assistants—through pre-event planning, day-of logistics, and post-event wrap-up.
- Serve as final reviewer on invitations, written materials, and related event communications.
- Manage and oversee event inboxes (responding to emails, tracking RSVPs, etc.).
- Maintain event checklists to ensure all tasks and deadlines are met.
- Secure venues and schedule internal space for events.
- Coordinate with departments across offices, including Catering, Office Services, IT, and Reception.
- Attend events and work overtime as needed; must be willing to travel between New York, New Jersey, and Palo Alto.
- Ensure guest needs are anticipated and met throughout the event lifecycle.
- Conduct post-event evaluations, analyze feedback, and identify areas for improvement.
- Create searches, run reports, and update information in the firm’s CRM system.
- Research and update contact information as needed to ensure data accuracy.
- Coordinate with attorneys and administrative assistants to develop and confirm invite lists.
- Manage multiple events simultaneously with precision and exceptional attention to detail.
- Collaborate with firm staff as needed to support event execution.
- Coordinate ordering and inventory of event supplies.
- Demonstrate working knowledge of CRM and event-management software.
- Perform other duties as assigned.
- Bachelor's degree required
- 4-6 years of events coordination experience, preferably in a law firm or other professional services setting
- Strong organizational and project management skills
- Excellent written and verbal communication skills
- Detail-oriented with ability to manage multiple projects simultaneously
- Client-service oriented with a positive, can-do attitude
- Team player with ability to work collaboratively across departments
- Proficient in Microsoft Word, Excel, and PowerPoint
- Experience with event management software and registration platforms preferred
- Ability to work independently and meet tight deadlines
- Professional appearance and demeanor at all times
- Flexibility to adapt to changing priorities and requirements
Schedule: Full-time, Hybrid, Monday-Friday NJ 9:00 am – 5:00 pm ET, NY 9:30 am - 5:30 pm ET. Flexibility to work early mornings or late evenings on occasion
Travel Required: As needed.
For candidates meeting the requirements, the expected base salary is $80,000 to $85,000. The range provided is the salary that Lowenstein Sandler in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location. Our benefits package includes coverage options for medical, dental, vision, prescription drug, life insurance, disability, FSAs, 401K, and paid time off.
Disclaimers:
This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities required by employee.
Lowenstein Sandler LLP is not accepting resumes from search firms for this position. Regardless of past practice, all resumes submitted by search firms are to be deemed the sole property of Lowenstein Sandler LLP, and no fee will be paid in the event the candidate is hired by Lowenstein Sandler LLP as a result of the referral.
Lowenstein Sandler LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.
