Description

Position at Lifetouch Canada Inc.

Office Assistant (Seasonal): 

Performs office and administrative functions to ensure effective and efficient territory operations.

Primary Duties and Responsibilities:

  • Answer telephone and greets visitors, ascertains the nature of business, and provides information and/or routes call to appropriate territory employee.
  • Checks in job tickets and paperwork while reviewing for accuracy; for example job bags pre/post picture day.
  • Enters photography job information into Lifetouch systems.
  • Maintains accurate and complete filing system
  • Confirms Picture Day with schools (occasionally)
  • Provides clerical support necessary for territory including typing, filing, ordering supplies, photocopying, and opening and distributing mails, this includes preparing PDK for Grad/Family/Special Events, Sign up kits, and Pre Printed flyers.
  • Maintains confidentiality of school/student related information
  • Ensures office equipment is kept in working order
  • Represents Lifetouch in a professional manner at all times while adhering to all Company and territory policies and displays confidence and professionalism even during times of stress and in difficult situations.
  • Safeguards and properly handles money, job bags, and photography equipment.
  • Prepares and packages job bags for shipping to processing lab.
  • Prepares outgoing mail and packages.
  • Uses safe work habits including proper lifting, bending, pushing, pulling, squatting, twisting, and driving techniques and adheres to all safety rules and guidelines.
  • Other duties as assigned.

Minimum General Requirements:

  • High school diploma or equivalent; additional post-high-school education and/or secretarial training preferred
  • Computer skills, including word processing and spreadsheet software, desired.
  • Excellent organizational, verbal, and interpersonal skills
  • Ability to meet deadlines
  • High level of accuracy – detail-oriented
  • Superior phone and customer service skills/etiquette

Position starts September 15, 2019