Events Coordinator - Ezra

Marketing London, United Kingdom
Contract Type: Full-time


Position at Ezra

Job Role: Events Coordinator

Location: London, UK

Who we are?

Imagine what even the world’s finest organizations could achieve if all their employees were coached to be their absolute best.

At EZRA, we’re on a mission to do just that. We believe through coaching; people get to know themselves. Their goals. Weaknesses. Hang-ups. And once they know all that, they can build on the good stuff and work on the rest.

This mindset applies not only to our clients but is manifested in our own EZRA family. We believe we are changing people’s lives. We believe a happy team is a productive team. We want our people to care and be proud of what they do. We also practice what we preach – every member of our team gets to experience the superpower that is coaching for themselves, among some other pretty incredible perks.

We are the fastest growing global coaching company, supporting some of the world’s leading companies like Coca Cola or Spotify. If all of this resonates, EZRA just might be the place for you. A key success factor for EZRA is providing powerful content and messaging at events to educate our audiences and inspire action. This is where you come in.

Do you love planning events? Does getting the details right, and making sure everyone has a fantastic time sound like your ideal job? If so, you might be great for our Event Coordinator, NA position.

In this role, you would be the main planner for events we hold for our wonderful clients. This role provides a great experience as you’ll help to coordinate many types of events, from exhibitions and webinars to conferences. Our ideal candidate always goes the extra mile and realises the importance of even the smallest of details. If you’re looking for fun and up for a challenge, please apply!


The Role

As the Events Coordinator you organize and oversee online and offline events in our NA region driving towards our desired outcomes. You plan and manage budgets, logistics, set deadlines for teams and co-ordinate post event operations. You ensure that vendors deliver on time, and that the event venue is ready. In this full-time position, you will partner with the marketing team (events, creative, social media) and with revenue operations, SVP NA Sales, with coaches as well as with other internal stakeholders.

Your Responsibilities in detail:

  • Work with Marketing and PR to plan and execute on the global and NA events strategy and plans
  • Select and negotiate with vendors, monitor their activities to ensure quality control
  • Booking venues, other services needed
  • Help with getting the right collateral and material ready for the event
  • Creating schedules for teams involved
  • Manage events budget
  • Communicate updates, changes, concerns in a time manner
  • Attend events yourself and support Ezra attendees
  • Manage the promotions, communications, and branding aspects of the events
  • Leverage metrics and monitor reports to measure impact
  • Ensure continued improvement of events processes by gathering and evaluating feedback from all parties involved
  • Implement surveys to collect additional information
  • Manage approval, invoicing, and payment aspects of the events
  • Plan multiple events at once
  • Ideate and implement Events Experiences
  • Support pre, at and post events activities such as: promotion, partnerships, events execution as well as email marketing
  • Assist with presentation preparation with subject matter experts
  • Support sales activities such as arranging and organizing further meetings opportunities

The Team

Reporting first to the Global Events Manager, dotted line to the Marketing Manager in EMEA you will be part of the wider team and work closely with our international sales team.

About You

You have:

  • 2-3 years of event coordination experience
  • B2B or B2B SaaS or Service experience is preferred
  • Flexible hours may be required to manage projects across regions and time zones
  • Excellent organizational and coordination skills
  • Outstanding communication and negotiation skills
  • Proficiency in digital event promotion tools such as social media channels
  • Customer service skills
  • An understanding of our key performance indicators for events
  • Great project management skills
  • Excellent prioritization and multi-tasking skills
  • Work authorization based on the country you live in

You are:

  • Fluent in English and ideally in one other language (Spanish or Portuguese)
  • A good problem solver, anticipate and plan for different scenarios
  • Professional and like to have fun at work
  • Comfortable with heavy admin work
  • Experience creating content and presentations
  • A creative thinker


What we offer

  • Your own world class coach
  • Regular team social events
  • Flexible working hours
  • A weekly wellbeing hour and much more!
  • Competitive benefit package


We are an equal opportunity employer dedicated to having a thriving, diverse team where everyone has a voice and feels able to be themselves. We believe that through valuing our uniqueness and respecting our differences, we can achieve more, and that diversity adds to our culture. Attracting and developing a diverse workforce that reflects the communities in which we serve is essential to us.