As the Office & Administrative Assistant at LHH HQ, you will be the welcoming face and first point of contact for our candidates and visitors. Your role is crucial in creating a positive first impression and ensuring smooth day-to-day operations within our Zurich office. The ideal candidate will provide high-level administrative support to ensure efficient operation of the office. This role involves a wide variety of tasks, including handling communications, scheduling, and supporting team members with various administrative needs.

Reporting Relationships:

• Consultant & Candidate Experience Manager

Location:

• LHH Zurich HQ (on-site role)

Languages:

• Proficiency in German and English, both spoken and written. Knowledge of French is an advantage.

Contract:

• Duration: Fix term until April 2025 with the option to go permanent or be extended
• Schedule: Monday to Thursday, 9:00 - 12:00 and 13:00 - 16:00. (off on Fridays)

In this role you can expect to

Key Accountabilities

• Reception duties:
  • Receive, screen, and transfer incoming calls and manage the general mailbox.
  • Greet and assist candidates, visitors, and clients with professionalism and warmth.
  • Handle and distribute daily mail and packages efficiently.

• Administrative support:
  • Schedule & coordinate group events (e.g. workshops)
  • Assist in the preparation, review and validation of monthly reports (e.g. timesheets)
  • Update and maintain office policies and procedures.
  • Translate documents and communications
  • Manage & file freelancer contracts
  • Perform research and gather information for specific tasks or projects as needed.
  • Provide administrative support to LHH Management as requested.

• Office Management:
  • Coordinate the booking of office rooms and manage lunch and hotel reservations.
  • Organize and oversee office events and meetings.
  • Maintain a welcoming, clean, and organized office environment.
  • Maintain a well-organized office environment by managing supplies, equipment, and coordinating with service providers.

• Miscellaneous:
  • Perform additional tasks as necessary to support our team and ensure smooth day-to-day operations.
     

This job description is not intended to be all-inclusive. Employees may be required to perform other related duties as assigned to meet the ongoing needs of the organization.

All About You

• Education:
  • Completed commercial apprenticeship or a diploma from a hotel school.
• Languages:
  • Proficiency in German and English, both spoken and written. Knowledge of French is an advantage.
• Experience:
  • Several years of professional experience in a reception or administrative role.
• Skills:
  • Strong communication and interpersonal skills.
  • Customer-oriented mindset with a friendly and courteous demeanor.
  • Attention to detail, high level of alertness and accuracy,
  • Proficiency in Microsoft Office Suite and other relevant IT tools.
  • Ability to handle multiple tasks and prioritize effectively.
  • Resilience and the ability to remain calm under pressure.
  • Motivated and committed with a proactive approach to work.
  • Professional appearance and good manners.
  • Conscientious, reliable, and discreet in handling sensitive information.

What we offer

• Work in a dynamic and professional environment in the heart of Zurich.
• Part-time position with a consistent schedule, allowing for work-life balance.
• Opportunity to contribute to a leading company and grow within a supportive team.
• We prioritize learning to stay agile in an increasingly competitive business environment
• We foster an open-minded environment where people spark new ideas and explore alternatives
• Additional benefits including PTO, Paid Holidays, and more

Join us at LHH and be a vital part of our welcoming and efficient office environment. Your role is pivotal in maintaining our reputation for excellence in customer service and administrative support.

About LHH

The world of work is ever-changing and unpredictable. Organizations are constantly fighting a battle to find and maintain their competitive advantage: their talent. To succeed, they can’t just rely on what works today, working tomorrow. They need to be ready for next.

LHH exists to help individuals, teams, and organizations find and prepare for what’s next. With integrated, end-to-end solutions that include Advisory, Professional Recruitment, Career Transition, and Learning & Talent Development, we are uniquely positioned to work together to make a positive impact on the future of every person we work with at every key career moment.

LHH is at the forefront of change to build a bigger, bolder workforce. Every day is a new day to prepare for, and we’re here to make sure the future works for everyone.

A division of the Adecco Group – the world’s leading HR solutions provider – LHH’s 8,000 colleagues and coaches work with 15,000 organizations in over 60 countries around the world. We successfully help close to 500,000 candidates to enhance their careers every year. Our local expertise, global infrastructure, and industry-leading technology allow us to manage the complexity of critical workforce initiatives and the challenges of transformation. It’s why most of the Fortune Global 500 companies choose to work with us.

This is LHH.

Ready for Next.

www.lhh.com

LHH is an Equal Opportunity Employer.

For additional information on our Diversity and Inclusion policy, please consult the following link:  https://www.lhh.com/us/en/diversity-and-inclusion