Description

Admin & Office Specialist (¾ FTE, mandate contract)
R: Candidate & Consultant Experience Managers

Key Accountabilities:

• Preparing LD & CTM materials for onsite projects
• Ordering materials and managing supply levels
• Cooperation with and ordering from printing companies
• Distribution of materials
• Ensuring smooth day-to-day office operations
• Assisting in process improvements and workflow optimization
• Technical support, IT troubleshooting & ticketing
• Translations
• Document formatting
• Handling incoming and outgoing mail, including document circulation and archiving
• Providing general administrative support to consultants and managers
• Internal & external office reservations
• Hotel, lunch, and other reservations
• Zoom production and support
• Managing front desk responsibilities, including welcoming guests and handling office inquiries
• Coordinating meeting room reservations and office logistics
• Supporting event setup and coordination for internal and external meetings
• Ensuring smooth day-to-day office operations and proactively addressing any issues
• Office supply inventory management
• Administering I SPEAK & Career Inventory tests
• Collaborating with internal teams to optimize workflows and office processes